Scope
Reference
CCS/25/126
Description
Purchase of up to 4 18t chassis cab trucks fitted with QCB systems to replace existing Highways vehicle due for renewal
Total value (estimated)
- £520,000 excluding VAT
- £624,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 14 November 2025 to 13 May 2026
- 6 months
Main procurement category
Goods
CPV classifications
- 34200000 - Vehicle bodies, trailers or semi-trailers
Contract locations
- UKL18 - Swansea
Participation
Legal and financial capacity conditions of participation
Please see tender documents
Technical ability conditions of participation
Please see tender documents
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
21 October 2025, 12:00pm
Tender submission deadline
28 October 2025, 12:00pm
Submission address and any special instructions
Register your company on the eTenderWales portal (this is only required once):
- Navigate to the portal: http://etenderwales.bravosolution.co.uk
- Click the "Suppliers register here" link.
- Enter your correct business and user details.
- Note the username you chose and click "Save" when complete.
- You will shortly receive an e-mail with your unique password (please keep this secure).
- Agree to the terms and conditions and click "continue".
2. Express an interest in the project:
- Login to the portal with your username/password.
- Click the "ITTs Open to All Suppliers" link (these are the ITTs open to any registered supplier).
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button in the "Actions" box on the left-hand side of the page.
- This will move the ITT into your "My ITTs" page (this is a secure area reserved for your projects only).
- Click on the ITT code. You can now access any attachments by clicking the "Settings and Buyer Attachments" in the "Actions" box.
3. Responding to the invitation to tender:
- You can now choose to "Reply" or "Reject" (please give a reason if rejecting).
- You can now use the "Messages" function to communicate with the buyer and seek any clarification.
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
- E-mail: help@bravosolution.co.uk
- Phone: +44 8003684850
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
5 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Vehicle Purchase Price | Price | 85.00% |
| Indicative Delivery Period | Quality | 10.00% |
| Vehicle Comprehensive Warranty | Quality | 5.00% |
Other information
Payment terms
Please see tender documents
Description of risks to contract performance
Please see tender documents
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity
Contracting authority
City & County of Swansea
- Public Procurement Organisation Number: PYYD-8699-BJGD
Civic Centre
Swansea
SA1 3SN
United Kingdom
Contact name: Procurement
Email: procurement@swansea.gov.uk
Website: http://www.swansea.gov.uk/dobusiness
Region: UKL18 - Swansea
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales