Section one: Contracting authority
one.1) Name and addresses
Llywodraeth Cymru / Welsh Government
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park
Caerdydd / Cardiff
CF10 3NQ
Contact
CPS Advice Mailbox
CPSProcurementAdvice@gov.wales
Telephone
+44 3000257095
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fuel Cards for Fisheries Vehicles
Reference number
C145/2024/2025
two.1.2) Main CPV code
- 50111110 - Vehicle-fleet-support services
two.1.3) Type of contract
Services
two.1.4) Short description
Procurement run under the CCS Fuel Cards and Associated Services Framework Agreement – RM6186 for the provision of fuel cards for fisheries vehicles to establish a contract which meets the following requirements:
The Client requires fuel cards to be accepted at a minimum of 65% of the fuel
stations
In Wales and the UK.
The Supplier will provide fuel cards that allow the purchase of the following fuels
When available at outlets:
Unleaded and Diesel
Electricity for electric vehicles to charge
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £192,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Procurement run under the CCS Fuel Cards and Associated Services Framework Agreement – RM6186 for the provision of fuel cards for fisheries vehicles to establish a contract which meets the following requirements:
The Client requires fuel cards to be accepted at a minimum of 65% of the fuel
stations
In Wales and the UK.
The Supplier will provide fuel cards that allow the purchase of the following fuels
When available at outlets:
Unleaded and Diesel
Electricity for electric vehicles to charge
The Supplier must be able to provide fuel cards to the vehicle’s registration number
or
organisation if required by Client.
Supplier Card solution must allow the ability for customers to purchase other
Vehicle related products and services such as Lubricants, Air, Oil and Vehicle
Wash / Screen Wash.
The Client requires a restricted fuel card that does not include a loyalty scheme
Which allows the earning of points at forecourts.
The Client requires the provision of monthly electronic reports to include spend,
Mileage and carbon emissions.
The Client requires an online account management system. The Online system
Must provide the facility for Client administrators to access monthly data relevant to
Their organisation which as a minimum includes:
Organisations account number
Each fuel Card details card number, vehicle registration
Cost of each individual Card Transaction
Total cost of all individual Card Transactions
Date of each Individual Card transaction
Location of each Card Transaction
What was purchased if applicable fuel, consumables etc
VAT breakdown per transaction
Cost per litre per transaction
Quantity of fuel drawn per transaction
Type of fuel
Vehicle mileage
Merchant identification number and postcode
Provide online invoicing and supporting information to include map analysis, CO2 efficiencies and cost benefits.
The Client requires an appropriately resourced customer support facility to assist
users to log and resolve issues and queries. As a minimum this should be available
8am – 6pm, Monday to Friday and include a point to contact outside of these times
(including public holidays). As a minimum the facility should cover:
Lost or Stolen Cards
Suspected Fraudulent card usage
Security Issues
Chip and Pin queries
When a potential security breach or fraud is reported by a designated card holder
Or authorised user the Supplier should immediately suspend the User’s account
and card and confirm that this has taken place.
The Supplier will investigate any reported security breach or fraudulent transaction
as soon as it has been reported and securely report back its findings on the
reported incident and subsequent resolution.
The Supplier shall have anti-fraud measures in place to ensure safe deliver of Fuel
Cards to designated Users.
Any helpline service shall not utilise premium charging telephone numbers (such as
0845).
Changes due to legislation requirements must be provided under normal support
And maintenance.
Continual development of the product is expected to ensure the latest technologies
Are used and exploited.
two.2.5) Award criteria
Quality criterion - Name: Fuel Card Provision and Coverage / Weighting: 30
Quality criterion - Name: Account Management / Weighting: 20
Quality criterion - Name: Customer Support / Weighting: 10
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Mini competition under the Crown Commercial Services Fuel Cards and Associated Services Framework Agreement – RM6186. Opportunity restricted to suppliers on the framework agreement.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
C145/2024/2025
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 October 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
ALLSTAR BUSINESS SOLUTIONS LIMITED
Canberra House Lydiard Fields, Great Western Way
Swindon
SN58UB
Telephone
+44 7966129635
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £192,000
Total value of the contract/lot: £153,197
Section six. Complementary information
six.3) Additional information
(WA Ref:156449)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom