Scope
Reference
250210
Description
The Admissions and Access team in Queen's University Belfast has identified the need for a Supplier to provide Admissions Processing Services for any in-scope Applicant, who submits an application via the Queen's Application Management System (AMS) or as stipulated within the Admissions Protocols, across all intake periods throughout the year.
Applications from students requiring a University Review will be returned to Queen's for action.
The requirement will mainly be focused upon international applications to the institution, but support may be required during peak periods to provide assistance in domestic applications.
Total value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 11 December 2025 to 10 December 2026
- Possible extension to 10 December 2030
- 5 years
Description of possible extension:
Option to extend the contract by up to a further 48 Months which shall be entirely at the discretion of Queen's and shall be subject to satisfactory review of performance.
Main procurement category
Services
CPV classifications
- 79411100 - Business development consultancy services
Contract locations
- UKN - Northern Ireland
Submission
Enquiry deadline
20 October 2025, 4:00pm
Tender submission deadline
27 October 2025, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 October 2030
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | The award criteria for this tender are divided into two main criteria: Technical and Price. • Technical (70%) - Technical criteria is made up of the following sub-criteria: Implementation and... |
Price |
Weighting description
The award criteria for this tender are divided into two main criteria: Technical and Price.
• Technical (70%) - Technical criteria is made up of the following sub-criteria: Implementation and Management (25%), Admissions Support Solution (25%), Service Quality and Impact (15%), Responsible Procurement (5%)
• Price (30%)
Other information
Description of risks to contract performance
Risks that Queen's considers could either jeopardise the satisfactory performance of the public contract, or may require a subsequent modification to the contract under paragraph 5 of Schedule 8 to the Procurement Act 2023 are detailed within the Specification. The Specification forms part of the associated tender documents, which can be accessed via the link provided within this notice.
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Tender documents can be accessed via the link provided within this notice.
Contracting authority
Queen's University Belfast
- Charity Commission for Northern Ireland: 101788
University Rd
Belfast
BT7 1NN
United Kingdom
Contact name: Fei Li Toh
Email: procurement@qub.ac.uk
Website: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland