Scope
Reference
DN790761
Description
Nottinghamshire County Council (the 'Council') has a statutory duty under Section 46 of the Public Health (Control of Diseases) Act 1984 to undertake the cremation or burial of people who die whilst living in residential care or a nursing home or a supported living complex within Nottinghamshire when there is no-one willing or able to make funeral arrangements for them.
The Provider must:
• Be able to facilitate both burials and cremations.
• Work to the National Association of Funeral Directors existing Code of Practice The Funeral Director Code - The NAFD, or equivalent.
• Be able to provide a cost effective and responsive service to the whole of the Council's geographic area.
• Liaise with the Council's designated Business Support Administrators (PoPPFA Team) and provide a written quotation for all expenses to be incurred for each individual funeral.
• Arrange for the removal of the deceased Person from the residential home, nursing home or a supported living complex as appropriate to the funeral home, which must be located within the Nottinghamshire County boundary (including Nottingham City).
• Collect a deceased on any day, including weekends and public holidays.
• Ensure cremations and burials take place within a maximum of two weeks (10 working days) from the date of death, unless there are exceptional circumstances which result in a delay.
• Arrange a funeral at a crematorium or cemetery that is closest to the residential accommodation in which the Person died, unless the Person has expressed a wish to be buried or cremated in another area of Nottinghamshire.
• The funeral must depart either from the funeral home or from the residential home where the Person died.
• Provide a hearse.
• Provide adequate bearers.
• Be responsible for the dressing and coffining of the body.
• Provide a fabric shroud.
• Provide a flower tribute.
Some situations may require additional services at an additional cost. These include for instance:
• Collection of the body outside the normal working hours of a particular branch or office of the Provider
• Collection of the body from outside the Nottinghamshire County geographic boundary
• Providing one following passenger vehicle for up to six mourners
• Arranging a funeral at a location other than the one closest to the residential accommodation in which the Person died.
• When the Care Home, Nursing Home or Supported Living Complex have requested that the vehicle departs from their premises instead of the funeral providers location.
• In the infrequent situation where the deceased has already been collected by a different Provider following arrangement by the Residential Care Home, Nursing Home or Supported Living Complex and subsequently needs to be collected from the location of the different Provider by the contract Funeral service provider. In these circumstances any associated charges will be reimbursed to the contract Funerals provider on receipt of the relevant invoice.
• Embalming the body
• A Chapel visit
Other fees that are determined by outside agencies must be charged at the relevant supplier's standard rate. These include:
• Burial fees for the churchyard or cemetery
• Cremation fees for the crematorium.
• Fees and travelling expenses for a minister or civil celebrant.
• Fees for doctors or medical professionals.
It is estimated that under the contract approximately 30 funerals will be required each year.
Total value (estimated)
- £360,000 excluding VAT
- £450,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2030
- Possible extension to 31 March 2032
- 6 years
Description of possible extension:
There is an option to extend for a further two years further to expiry of the initial term.
Main procurement category
Services
CPV classifications
- 98371000 - Funeral services
Contract locations
- UKF15 - North Nottinghamshire
- UKF16 - South Nottinghamshire
Participation
Technical ability conditions of participation
Work to the National Association of Funeral Directors existing Code of Practice The Funeral Director Code The NAFD, or equivalent.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
24 October 2025, 12:00pm
Tender submission deadline
3 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 October 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price for a standard funeral | Price | 32% |
| Countywide coverage | Quality | 18% |
| Business Continuity | Quality | 15% |
| Quality Assurance | Quality | 12% |
| Equality & Diversity | Quality | 9% |
| Pricing for additional items | Price | 8% |
| Social Value | Quality | 6% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=29c71452-879f-f011-813a-005056b64545
Contracting authority
Nottinghamshire County Council
- Public Procurement Organisation Number: PBCV-5152-BXBP
County Hall, Loughborough Road
Nottingham
NG2 7QP
United Kingdom
Contact name: Corporate Procurement
Region: UKF16 - South Nottinghamshire
Organisation type: Public authority - sub-central government