Scope
Reference
TC01421
Description
The Felixstowe Dock and Railway Company requires the provision of both maintenance, repair and operations ("MRO") consumables and personal protective equipment ("PPE") consumables to maintain consistent levels of operations.
The Goods will be for use in an industrial engineering and operational environment and therefore must be of a suitable quality to withstand heavy workshop and industrial use.
The The Felixstowe Dock and Railway Company requires the provision of a vending solution to meet their current needs or a suggested vending solution to improve the current solution in place at the Port. The succesful Tenderer will be required to deliver and install the vending solution at the Port in agreed upon timeframes.
Total value (estimated)
- £750,000 excluding VAT
- £900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 April 2026 to 1 April 2029
- Possible extension to 1 April 2030
- 4 years
Description of possible extension:
The Felixstowe Dock and Railway Company will have the right to extend the contract in event:
- a tendered process has been delayed or has not resulted in a successful preferred supplier;
- a review of the Purchaser's requirements has not been concluded.
For clarity this right is reserved for The Felixstowe Dock and Railway Company, not the contractor.
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid.
The right to additional or alternative purchases while the contract is valid.
Main procurement category
Goods
CPV classifications
- 18000000 - Clothing, footwear, luggage articles and accessories
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
Contract locations
- UKH1 - East Anglia
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
28 October 2025, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
28 October 2025, 5:00pm
Submission address and any special instructions
The Purchaser uses Proactis e-tender platform:
https://procontract.due-north.com/SupplierRegistration/Register
Suppliers who are registered on the Proactis e-tender platform can search for this tender opportunity under 'Hutchison Ports UK'.
Suppliers who are not registered will need to register then search for the opportunity. Search 'Proactis Supplier Registration' or use the address above.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 January 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Charges | Most competitively (lowest) priced - based on items provided. |
Price | 40.00% |
| Technical | Item suitability and Vending Solution. |
Quality | 20.00% |
| Deviations | To Specification or Form of Contract. |
Quality | 20.00% |
| Technical | Available reporting functionality / platform for Purchaser to access. |
Quality | 10.00% |
| Sustainability | Reduction in material materials, environmental impact and carbon emissions. |
Quality | 10.00% |
Other information
Description of risks to contract performance
Reduction in requirement for consumable items due to:
- Newer Equipment being purchased
- Reduction in requirement repair / maintenance
- Downturn in global container traffic
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
Interested suppliers are to express their interest in this opportunity via the Purchasers e-tender portal:
https://procontract.due-north.com/Register
Please note that Suppliers will be required to register on the e-tender portal if they are not already registered - registration is a free process to complete.
The tender document contains the specification: submission requirements, award criteria (Technical, Cost, Sustainability and Deviations which shall be a weighted criteria) (as set out in the section headed Award Criteria in this notice), together with the Form of Contract. These documents are all available on the Purchasers e-tender portal.
NOTE - The tender document is provided for information of the requirements and must not be completed or submitted until invited to do so following successful completion of the Conditions of Participation stage which includes assessment of the Suppliers financial standing.
Suppliers will be required to complete the Conditions of Participation. Submissions must be completed by the date for requests to participate (28/10/2025 - 17:00 hours).
The Purchasers Finance Department will undertake a financial assessment of the Suppliers financial standing, using an obtained finance report. Suppliers must pass both the Conditions of Participation and the financial assessment.
Successful Suppliers that pass both the Conditions of Participation and the financial assessment will be invited to tender.
Tender submissions are required to be submitted via the Purchasers e-tender portal and will be opened following submission at a scheduled tender committee meeting. A preferred Supplier stage will be entered into following the completion of the tender assessments, this will allow for contract terms negotiations to be finalised as required.
Contracting authority
THE FELIXSTOWE DOCK AND RAILWAY COMPANY
- Companies House: ZC000205
- Public Procurement Organisation Number: PRVX-4252-DPQD
Tomline House
Felixstowe
IP11 3SY
United Kingdom
Email: tenders@fdrc.co.uk
Region: UKH14 - Suffolk
Organisation type: Private utility