Scope
Description
You are hereby invited to tender for the Cleaning contract at Bishop Stopford School. Please ensure that you are fully conversant with the Specification, Terms and Conditions of Contract.
The key aims of the tender are to:
* Provide a high standard of cleaning.
* Deliver the cleaning services with consistency - good quality assurance systems in place.
* Good communication at local and Operations Manager level with the school - two-way communication
* Daily interaction with the School Business Manager
* Develop an effective method of handing over any special needs and comments on a daily basis.
* Cleaners to work the hours that best suit the needs of the site and maximise the work completed.
* Training and development of the teams
This does not imply that this is not happening now - these are the aims of the contract.
Tender Timescale:
Place Advert on Find a Tender and Red Box Portal - Late September 2025
Contractor to Visit Sites - w/c 27th October or 3rd November 2025
Clarification Deadline - Friday 14th November 2025
Clarification Return Deadline - Friday 21st November 2025
Deadline for return of Tender Responses - Friday 28th November 2025
Evaluation of Responses - (Red Box) - Monday 1st December 2025
Presentation by shortlisted bidders - Wednesday 10th December 2025
Contract Awarded by - Tuesday 16th December 2025
Mobilisation Meetings - During January 2026
Contract Commencement - 1st April 2026
Total value (estimated)
- £930,000 excluding VAT
- £1,116,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
The contract will be awarded for a three-year duration with the option of two additional, one-year extensions.
The financial structure of the contract is designed to reflect the schools' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKF2 - Leicestershire, Rutland and Northamptonshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
28 November 2025, 11:59pm
Submission address and any special instructions
All submissions should be made via the Red Box Portal at www.redboxportal.com. This is accessible by the client. Maximum file size is 4.5MB. Any files larger than this should be resaved with lower resolution. Portal administrators and clients are unable to access the bids until the deadline has passed.
No attachments with be opened or downloaded until after the tender response deadline. Contractors should receive a confirmation email once files are accessed.
No, We Transfer files will be accepted.
Please complete your intention to bid on the opportunity via the Red Box portal - https://www.redboxportal.com.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Cost | Cost | 50% |
| Quality | Quality | 50% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
BISHOP STOPFORD SCHOOL
- Companies House: 07698789
- Public Procurement Organisation Number: PQCL-7719-CRZT
Bishop Stopford C Of E School, Headlands,,Kettering,NN15 6BJ
Kettering
NN15 6BJ
United Kingdom
Contact name: Dean Douthwaite / Neil Meadows
Email: admin@redboxcs.com
Region: UKF25 - North Northamptonshire
Organisation type: Public authority - sub-central government