Scope
Reference
itt_118169
Description
Ceredigion County Council is seeking to appoint providers for Welsh-English translation and interpretation services. The type of work will vary, but includes Council, Cabinet and Committee reports and minutes, budget papers, policies and strategies, reports, newsletters, presentations and notices. Meetings may include public meetings and training sessions.
Commercial tool
Establishes an open framework
Total value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 20 November 2025 to 18 November 2033
- 7 years, 11 months, 29 days
Main procurement category
Services
Contract locations
- UKL14 - South West Wales
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Ceredigion - Welsh-English Translation - Lot 1 Text
Description
This lot is for Welsh-English Text Translation Services.
Lot value (estimated)
- £20,000 excluding VAT
- £240,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 79530000 - Translation services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Welsh-English Interpretation
Description
This lot is for Welsh-English interpretation services.
Lot value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 79540000 - Interpretation services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
19 November 2033
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
The framework will be reopened to potential new entrants in November 2026 and again in November 2029.
The suppliers on the framework will be ranked according to the total of their technical and commercial scores from this tender exercise.
There will be two options for awarding work under the framework at the Council's discretion as follows:
1. The supplier with the highest ranked score will be contacted first and if they are unable to deliver the service for any reason, then the second ranked supplier shall be contacted and so forth.
2. For larger projects, the Council may contact all of the suppliers on a particular lot and request quotes. The work will then be allocated to the supplier that submits the best quote in terms of meeting the requirement and the price.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Ceredigion - Welsh-English Translation - Lot 1 Text
Lot 2. Welsh-English Interpretation
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
27 October 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
3 November 2025, 12:00pm
Submission address and any special instructions
The etenderwales tendering portal will be used for this exercise and the address is as follows: https://etenderwales.bravosolution.co.uk/go/578449110199A52775E8
Bids will not be accepted by any other method than through etenderwales.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
10 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial Envelope | The commercial envelope contains a question requiring bidders to submit their hourly rate, inclusive of all associated expenses. All details are available in the tender. |
Price | 70.00% |
| Technical Envelope | The technical envelope contains 3 questions. These and their related scores are detailed in the tender. |
Quality | 30.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procedure will follow the open process and bidders will be asked to complete a qualification questionnaire, a technical envelope of scored questions and a commercial envelope with their pricing. The agreement is an open framework and the competition will be reopened in November 2026 and in November 2029.
Justification for not publishing a preliminary market engagement notice
It has been decided to undertake market engagement during the tender open period as this is likely to be more supportive to SMEs.
Contracting authority
Cyngor Sir Ceredigion County Council
- Public Procurement Organisation Number: PRYH-5713-PHLR
Neuadd y Cyngor
Aberaeron
SA46 0PA
United Kingdom
Telephone: +441545570881
Email: ymholiadau.caffael@ceredigion.gov.uk
Website: http://www.ceredigion.gov.uk
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales