Scope
Reference
SSP-FTS-60006
Description
NWSSP - Supply Chain, Logistics and Transport (Velindre NHS Trust) are preparing to go out to tender for the lease, hire and maintenance of Material Handling Equipment (MHE) to support operations at the four regional Supply Chain Warehouses in Denbigh, Bridgend, Picketston and Newport (NDC).
Total value (estimated)
- £1,040,000 excluding VAT
- £1,248,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Two (2) Optional One (1) Year Extensions
Options
The right to additional purchases while the contract is valid.
1. Capital Purchase of Equipment: Should capital funding become available during the contract period, the Authority may choose to purchase material handling equipment outright from the awarded supplier, rather than continue under a lease or hire model.
2. Equipment Upgrades or Additions: The Authority may procure additional or upgraded equipment from the awarded supplier to meet operational changes, technological improvements or efficiency needs, provided the equipment falls within the original contract scope.
3. Training Services: The Authority may request additional training from the chosen supplier for operators, including initial, refresher or bespoke training packages for any equipment supplied.
4. Maintenance Services for Owned Assets: The Authority may purchase maintenance-only support for material handling equipment already owned by NHS Wales, as part of a consolidated servicing solution.
5. Decommissioning or End-of-Life Services: Where equipment is purchased or retained after lease, the Authority may procure equipment disposal, recycling or decommissioning services from the supplier at end of use.
All options are non-guaranteed and will only be exercised subject to available budget, operational requirements and agreement by the Authority.
Main procurement category
Goods
CPV classifications
- 42418900 - Loading or handling machinery
- 42418910 - Loading equipment
- 42418920 - Unloading equipment
- 42418930 - Sideloaders
- 42419900 - Parts of winding gear and other lifting or handling equipment
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
Contract locations
- UKL - Wales
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
1 December 2025
Enquiry deadline
12 January 2026, 12:00am
Tender submission deadline
19 January 2026, 12:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
2 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 November 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial | Cost | 60.00% |
| Technical | Quality | 40.00% |
Other information
Description of risks to contract performance
1. Supply Chain Disruption:
Delays in the availability or delivery of material handling equipment due to global supply chain issues, semiconductor shortages or manufacturer backlogs.
2. Inflationary and Economic Pressures:
High inflation, energy costs or fluctuations in exchange rates may impact supplier pricing for equipment, servicing or parts.
3. Equipment Failure or Underperformance:
Unexpected reliability issues or accelerated wear-and-tear on high-use equipment could lead to increased downtime, affecting logistics performance.
4. Changes in Operational Demand:
Unforeseen shifts in warehouse usage (e.g. due to pandemic response, supply chain redesign or centralisation of services) may increase or decrease equipment requirements beyond initial forecasts.
5. Compatibility with Site Infrastructure:
Transitioning to electric MHE may uncover compatibility issues with site charging capacity, layout or ventilation, particularly in older buildings.
6. Delays in Mobilisation or Training:
Delays in delivery, commissioning or training during contract mobilisation could impact the ability to decommission legacy equipment and roll out new units.
7. Supplier Financial Instability:
Economic pressures or overextension may affect supplier solvency or ability to deliver full contract requirements.
8. Legislative or Policy Changes:
Future changes in health and safety legislation, sustainability policy or NHS operational standards may impact contract requirements.
Procedure
Procedure type
Open procedure
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Public Procurement Organisation Number: PXWV-6492-CGMN
Unit 2 Charnwood Court,
Cardiff
CF15 7QZ
United Kingdom
Contact name: Phil Jones
Email: philip.jones12@wales.nhs.uk
Region: UKL15 - Central Valleys
Organisation type: Public authority - central government
Devolved regulations that apply: Wales