Scope
Reference
F8905
Description
South Tyneside Council wish to establish a framework agreement for the supply of event services including equipment and event stewarding.
The framework agreement will be divided into lots and approximate values of each Lot are provided below: -
Lot 1 - Barriers - £10,739 p.a.
Lot 2 - Large Festival Stage - £31,000 p.a.
Lot 3 - Big Screens - £15,900 p.a.
Lot 4 - Temporary Toilets - £37,800 p.a.
Lot 5 - Temporary Offices and Storage - £8,578 p.a.
Lot 6 - PA Systems - ££39,240 p.a.
Lot 7 - Lighting - £7,128 p.a.
Lot 8 - Marquees, Tables & Chairs - £11,664 p.a.
Lot 9 - Radios - £2,405 p.a.
Lot 10 - Stewarding - £30,672 p.a.
South Tyneside Council wish to establish a framework agreement for the supply of event services including equipment and event stewarding.
The framework agreement will be divided into lots and approximate values of each Lot are provided below: -
Lot 1 - Barriers - £10,739 p.a.
Lot 2 - Large Festival Stage - £31,000 p.a.
Lot 3 - Big Screens - £15,900 p.a.
Lot 4 - Temporary Toilets - £37,800 p.a.
Lot 5 - Temporary Offices and Storage - £8,578 p.a.
Lot 6 - PA Systems - ££39,240 p.a.
Lot 7 - Lighting - £7,128 p.a.
Lot 8 - Marquees, Tables & Chairs - £11,664 p.a.
Lot 9 - Radios - £2,405 p.a.
Lot 10 - Stewarding - £30,672 p.a.
Lot 11 - PA, Lighting & Provision Indoor Events - £7,668 p.a.
Lot 12 - Mobile Stage Package - £1,300 p.a.
Suppliers can bid for one or all Lot(s)
It is envisaged there will be a maximum of 3 suppliers for all Lots dependent on the number and quality bids received. The 3 highest scoring suppliers will be ranked on each Lot.
Direct Award - for services of and identical or very similar nature to that already priced, it is intended that this work will be directly awarded to the first ranked supplier. In the event that they are unable to carry out the work it will be awarded to the 2nd ranked supplier, then 3rd ranked supplier.
Further competition - for services where direct award is deemed not appropriate, e.g. it is not of similar nature to priced at set up of framework. Such competition will be subject to lowest price.
The Framework Agreement will be drawn down by way of purchase order.
Total value (estimated)
- £829,168 excluding VAT
- £995,001 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 January 2030
- 4 years
Main procurement category
Services
CPV classifications
- 79950000 - Exhibition, fair and congress organisation services
Contract locations
- UKC - North East (England)
Engagement
Engagement deadline
16 October 2025
Engagement process description
The scope of the engagement will be to advise all service providers within the North East of the opportunity and to advise them to register on the NEPO OPEN e-procurement https://open-uk.org/
If you would like to submit a expression of interest please contact clare.mcloughlin@southtyneside.gov.uk
Additionally all bidders must be registered on the Central Digital Platform: Suppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
20 October 2025
Procedure
Special regime
Concession
Contracting authority
South Tyneside Borough Council
- Public Procurement Organisation Number: PYPB-8737-VBHG
Town Hall and Civic Offices, Westoe Road
South Shields
NE33 2RL
United Kingdom
Contact name: Clare McLoughlin
Region: UKC22 - Tyneside
Organisation type: Public authority - sub-central government