Scope
Reference
VG DS 12
Description
The Vale of Glamorgan Council wishes to provide flexible, person-centred, outcome-focussed day time activities for up to 50 people or people living with dementia in the Western Vale. People accessing the service will be aged 65 or over living in the Western Vale area who have been identified as likely to benefit from the support of the service as part of a Social Services and Wellbeing (Wales) Act 2014 assessment. The Service will accommodate up to ten (10) people per day and will be provided from leased premises known as the Western Vale Community Hub, in Illtud House, Llantwit Major.
Total value (estimated)
- £1,020,156 excluding VAT
- £1,020,156 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 February 2026 to 1 February 2030
- Possible extension to 30 January 2032
- 5 years, 11 months, 29 days
Description of possible extension:
Up to an additional 24 months
Main procurement category
Services
CPV classifications
- 85312100 - Daycare services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Legal and financial capacity conditions of participation
Please see tender documents
Technical ability conditions of participation
Please see tender documents
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
17 October 2025, 12:00pm
Tender submission deadline
28 October 2025, 12:00pm
Submission address and any special instructions
https://www.sell2wales.gov.wales. All submissions must be via the Sell2Wales postbox.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
25 November 2025
Award criteria
Name | Description | Type |
---|---|---|
Cost | Weighted at 30% |
Cost |
Quality | Quality considerations as defined in the Invitation to Tender weighted at 60% |
Quality |
Community Wellbeing Considerations | Please see tender documents for information weighted at 10% |
Quality |
Weighting description
Community Wellbeing
Other information
Payment terms
Please see tender documents
Description of risks to contract performance
Please see tender documents
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=347716
Section F Terms and Conditions
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=347717
Section G Service Specification
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=347718
Section H Part 1 PSQ
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=347719
Section H Part 2 Quality Response
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=347721
Section H Part 3 A. Community Wellbeing Benefits Guidance
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=347722
Section H Part 3 B Community Wellbeing Benefits Submission Form
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=347723
Section H - Part 4a - Pricing Schedule (a)
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=347724
Section H - Part 4b - Pricing Schedule (b)
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=347725
Section H - Part 5 - Form of Tender
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=347740
ITT - Western Vale Community Day Service - VG DS 127
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=347743
Section H - Part 6 - TUPE Information
Contracting authority
Vale of Glamorgan Council
- Public Procurement Organisation Number: PVJL-7881-XMJT
Civic Offices
BARRY
CF63 4RU
United Kingdom
Contact name: Shannon Purdey
Email: ssdtenders@valeofglamorgan.gov.uk
Website: http://www.valeofglamorgan.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales