Scope
Description
The purpose of the tender is to deliver a National E-Commercial system for Blue Light organisations that meets the needs of the National Police Commercial Communities which will enable the management of commercial pipeline, tender and contract management activities.
This contract is being tendered by BLC who will act as the Contracting Authority for a National functional E-Commercial system intended for use by Police forces and made available to Fire and Rescue Services across England, Wales, Scotland and Northern Ireland.
An overview of the project process can be found at; https://www.youtube.com/watch?v=plFf3cjknNw (please copy into your browser)
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 1 March 2030
- Possible extension to 1 March 2034
- 8 years
Description of possible extension:
The Contract Term shall be for an initial period of 4 years with the option to extend up to a maximum of 8 years in periods agreed by both parties
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
Submission
Enquiry deadline
28 October 2025, 5:00pm
Submission type
Tenders
Tender submission deadline
4 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 February 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Award Criteria: Stage 1 - ITT Technical 40%, Social Value 10%, Price 30% Award Criteria: Stage 2 - Demonstration 20% Further information has been provided within the tender documentation. |
Price |
Weighting description
Award Criteria: Stage 1 - ITT Technical 40%, Social Value 10%, Price 30%
Award Criteria: Stage 2 - Demonstration 20%
Further information has been provided within the tender documentation.
Other information
Payment terms
Detailed in the Form of Contract Terms and Conditions.
Description of risks to contract performance
Detailed in the Form of Contract Terms and Conditions.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 - Tender Stage 80%
Conditions of Participation - this is a series of Pass/Fail questions relating to the requirement of the procurement.
Gateway Technical Questions - this is a series of technical Pass/Fail questions relating to the services required.
ITT Technical Questions - 40% - this is completion of the Response to Tender document consisting of questions relating to Technical , Implementation, Contract Management & Support, IT Technical and Cyber
Social Value - 10% - this is the completion of the Response to Tender document consisting of questions relating to Social Value.
Price - 30& - this is the completion of the Pricing Schedule which is based on a schedule of costs for the services required.
The 3 highest scoring bidders will progress to Stage 2 of the procurement Process.
Stage 2 - Demonstration - 20%
The Demonstration Stage consists of a set of scenario based demonstrations. A Demonstration document has been published with the full suite of tender documentation to aid understanding.
The Demonstration score will be added to the score from Stage 1 to form the Total Score to identify the Highest Scoring Bidder to be awarded the contract.
Documents
Associated tender documents
https://sell2.in-tend.co.uk/blpd/home
Please search for reference BLC0250-National Blue Light E-Commercial System
Contracting authority
BLUELIGHT COMMERCIAL LIMITED
- Companies House: 12517649
Lower Ground 5-8 The Sanctuary
London
SW1P 3JS
United Kingdom
Contact name: Leigh Robinson
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government