Contract

University of York HR, Payroll & Finance Transformation Technical Implementation Partner

  • University of York

F03: Contract award notice

Notice identifier: 2025/S 000-061203

Procurement identifier (OCID): ocds-h6vhtk-05a59c

Published 1 October 2025, 10:55am



Section one: Contracting authority

one.1) Name and addresses

University of York

Heslington

York

YO105DD

Contact

Rachel

Email

rachel.devaney@york.ac.uk

Country

United Kingdom

Region code

UKE21 - York

UK Register of Learning Providers (UKPRN number)

100007167

Internet address(es)

Main address

www.york.ac.uk

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Education


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

University of York HR, Payroll & Finance Transformation Technical Implementation Partner

Reference number

UY PROC 1178

two.1.2) Main CPV code

  • 72000000 - IT services: consulting, software development, Internet and support

two.1.3) Type of contract

Services

two.1.4) Short description

Call-off agreement under CCS framework RM6193 - Software design and implementation services.

The University is undertaking a transformation of its HR, Payroll, Finance and Procurement functions, across people, process, data and technology. The key drivers for undertaking change at this time are systems reaching the end of licence or support, systems and data constraining organisational agility and labour intensive ways of working. The University intends to embrace an 'adopt not adapt' principle to optimise the use of new technologies to support standardisation, simplification and operational efficiencies.

The University is seeking a Technical Implementation Partner to enable our HR, Payroll, Finance and Procurement transformation programme. The transformation will be enabled with a Tier 1 ERP product.

The University requires direct contract(s) between it and the relevant product vendor, for supply, licence and, if required by the University, maintenance and support. The Technical Implementation Partner will be responsible for providing the vendor's terms and conditions as part of the bid submitted as part of the further competition, and for ensuring the vendor enters into the relevant direct contract(s) with the University. As

part of the further competition the University may stipulate requirements for the terms and conditions, such as that the vendor will accept instructions from the Technical

Implementation Partner during the Services period.

During the period of time in which the Technical Implementation Partner is providing its Services and the Deliverables, the Technical Implementation Partner will also be solely

responsible for instructing and managing the vendor of the Tier 1 ERP product, and related supply chains (including licensors of Licensed Software, and providers of maintenance and support services in relation to Licensed Software, as well as Subcontractors) which are required for the performance of the Services and provision of the Deliverables.

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £15,473,000

two.2) Description

two.2.2) Additional CPV code(s)

  • 48400000 - Business transaction and personal business software package

two.2.3) Place of performance

NUTS codes
  • UKE21 - York

two.2.4) Description of the procurement

Transformation consultancy

Implementation consultancy

Provision of Tier 1 ERP solution 10 years

Associated services

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 33

Quality criterion - Name: Technical merit / Weighting: 10

Quality criterion - Name: Aesthetics and functional characteristics / Weighting: 8

Quality criterion - Name: Technical assistance / Weighting: 7

Quality criterion - Name: Aftersales service / Weighting: 6

Quality criterion - Name: Period of completion / Weighting: 3

Quality criterion - Name: Social value / Weighting: 1

Cost criterion - Name: Price implementation cost / Weighting: 25

Cost criterion - Name: Price licence cost / Weighting: 5

Cost criterion - Name: Cost effectiveness and milestone payments / Weighting: 2

two.2.11) Information about options

Options: No

two.2.14) Additional information

A PIN was issued to conduction Preliminary Market Consultation:

F01: Prior information notice (prior information only)

Notice identifier: 2024/S 000-028324

Procurement identifier (OCID): ocds-h6vhtk-049821

Published 4 September 2024, 4:51pm

Subsequently a second round of Preliminary Market Engagement was undertaken via the CCS e-procurement portal under RM6193, our reference UY PROC 1134.

Finally a further competition was undertaken following receipt of expressions of interest under RM6193, again using the CCS e-procurement portal.


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Award of a contract without prior publication of a call for competition in the cases listed below

  • The procurement falls outside the scope of application of the regulations

Explanation:

A competition was undertaken following receipt of expressions of interest via the CCS portal accessing the Framework identified in this notice.

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice


Section five. Award of contract

Contract No

UY PROC 11178

Lot No

A

Title

Transformation and Implementation Services

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

30 September 2025

five.2.2) Information about tenders

Number of tenders received: 6

Number of tenders received by electronic means: 6

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

KPMG LLP

15 Canada Square

London

E14 5GL

Country

United Kingdom

NUTS code
  • UKI4 - Inner London – East
Companies House

OC301540

The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £7,996,000


Section five. Award of contract

Contract No

UY PROC 1178

Lot No

B

Title

Licences and training

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

30 September 2025

five.2.2) Information about tenders

Number of tenders received: 2

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Workday Limited

The Kings Building 152-155 Church Street Smithfield

Dublin 7

D07 AOTN

Country

Ireland

NUTS code
  • IE05 - Southern
Companies Registration Office Ireland

521013

The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £7,476,000


Section six. Complementary information

six.4) Procedures for review

six.4.1) Review body

University of York - Legal Services

York

Country

United Kingdom