Section one: Contracting authority
one.1) Name and addresses
University of York
Heslington
York
YO105DD
Contact
Rachel
Country
United Kingdom
Region code
UKE21 - York
UK Register of Learning Providers (UKPRN number)
100007167
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
University of York HR, Payroll & Finance Transformation Technical Implementation Partner
Reference number
UY PROC 1178
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Call-off agreement under CCS framework RM6193 - Software design and implementation services.
The University is undertaking a transformation of its HR, Payroll, Finance and Procurement functions, across people, process, data and technology. The key drivers for undertaking change at this time are systems reaching the end of licence or support, systems and data constraining organisational agility and labour intensive ways of working. The University intends to embrace an 'adopt not adapt' principle to optimise the use of new technologies to support standardisation, simplification and operational efficiencies.
The University is seeking a Technical Implementation Partner to enable our HR, Payroll, Finance and Procurement transformation programme. The transformation will be enabled with a Tier 1 ERP product.
The University requires direct contract(s) between it and the relevant product vendor, for supply, licence and, if required by the University, maintenance and support. The Technical Implementation Partner will be responsible for providing the vendor's terms and conditions as part of the bid submitted as part of the further competition, and for ensuring the vendor enters into the relevant direct contract(s) with the University. As
part of the further competition the University may stipulate requirements for the terms and conditions, such as that the vendor will accept instructions from the Technical
Implementation Partner during the Services period.
During the period of time in which the Technical Implementation Partner is providing its Services and the Deliverables, the Technical Implementation Partner will also be solely
responsible for instructing and managing the vendor of the Tier 1 ERP product, and related supply chains (including licensors of Licensed Software, and providers of maintenance and support services in relation to Licensed Software, as well as Subcontractors) which are required for the performance of the Services and provision of the Deliverables.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £15,473,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48400000 - Business transaction and personal business software package
two.2.3) Place of performance
NUTS codes
- UKE21 - York
two.2.4) Description of the procurement
Transformation consultancy
Implementation consultancy
Provision of Tier 1 ERP solution 10 years
Associated services
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 33
Quality criterion - Name: Technical merit / Weighting: 10
Quality criterion - Name: Aesthetics and functional characteristics / Weighting: 8
Quality criterion - Name: Technical assistance / Weighting: 7
Quality criterion - Name: Aftersales service / Weighting: 6
Quality criterion - Name: Period of completion / Weighting: 3
Quality criterion - Name: Social value / Weighting: 1
Cost criterion - Name: Price implementation cost / Weighting: 25
Cost criterion - Name: Price licence cost / Weighting: 5
Cost criterion - Name: Cost effectiveness and milestone payments / Weighting: 2
two.2.11) Information about options
Options: No
two.2.14) Additional information
A PIN was issued to conduction Preliminary Market Consultation:
F01: Prior information notice (prior information only)
Notice identifier: 2024/S 000-028324
Procurement identifier (OCID): ocds-h6vhtk-049821
Published 4 September 2024, 4:51pm
Subsequently a second round of Preliminary Market Engagement was undertaken via the CCS e-procurement portal under RM6193, our reference UY PROC 1134.
Finally a further competition was undertaken following receipt of expressions of interest under RM6193, again using the CCS e-procurement portal.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
A competition was undertaken following receipt of expressions of interest via the CCS portal accessing the Framework identified in this notice.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
UY PROC 11178
Lot No
A
Title
Transformation and Implementation Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 September 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
KPMG LLP
15 Canada Square
London
E14 5GL
Country
United Kingdom
NUTS code
- UKI4 - Inner London – East
Companies House
OC301540
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,996,000
Section five. Award of contract
Contract No
UY PROC 1178
Lot No
B
Title
Licences and training
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 September 2025
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Workday Limited
The Kings Building 152-155 Church Street Smithfield
Dublin 7
D07 AOTN
Country
Ireland
NUTS code
- IE05 - Southern
Companies Registration Office Ireland
521013
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,476,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of York - Legal Services
York
Country
United Kingdom