Scope
Reference
Proc-25-107
Description
WCBC seeks to support children and young people who are unable to attend school for a variety of reasons by offering education other than at school.
WCBC seeks to appoint providers to deliver through a flexible, high-quality tuition service designed to support learners across a range of ages taking into account following:
• Clear and fair pricing structure
• Pastoral Support including trauma informed practice
• A range of subjects compatible to ability and aptitude
• Range of qualifications for learners in Wales
• Venue options online or within the local area
• Assessment and progress monitoring
• Tracking and reporting to the LA regularly
• Exam arrangements including exam centres where possible
The children and young people may present with a range of needs, including Additional Learning Needs, trauma, behaviour and medical.
Commercial tool
Establishes an open framework
Total value (estimated)
- £1,200,000 excluding VAT
- £1,439,998 including VAT
Above the relevant threshold
Contract dates (estimated)
- 23 February 2026 to 22 February 2028
- Possible extension to 21 February 2030
- 3 years, 11 months, 27 days
Description of possible extension:
Option to extend for a further two years in annual increments
Options
The right to additional purchases while the contract is valid.
Throughout the duration of the Framework WCBC may have additional requirements dependant on the needs of Learners
Please note that there is no guarantee of additional work being made available throughout the term of this Contract.
Main procurement category
Services
CPV classifications
- 85300000 - Social work and related services
- 80100000 - Primary education services
- 80200000 - Secondary education services
- 80300000 - Higher education services
Contract locations
- UKL23 - Flintshire and Wrexham
Framework
Open framework scheme end date (estimated)
22 February 2030
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
When the Council selects the Supplier if, when considered in conjunction with all other Framework Suppliers, the Supplier will undertake the services or work based on specific requirements of the Learner. This may arise where another Framework Supplier (or Framework Suppliers) who should be able to carry out the works or services based on specific requirements of the Learner, is (or are) unwilling or unable to enter into the relevant Contract or not capable of performing the Contracts (as referred to below), in which case the Council has selected the Supplier based on specific requirements of the Learner.
Prices are determined as per those submitted by the Supplier at point of tender
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
As set out within the tender available free of charge on etenderWales
Technical ability conditions of participation
As set out within the tender available free of charge on etenderWales
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
20 October 2025, 12:00pm
Tender submission deadline
30 October 2025, 12:00pm
Submission address and any special instructions
eTenderWales Reference: project_60624 EOTAS Framework
ITT Title: itt_120256 EOTAS Framework
To access the tender documentation and submit a response to this opportunity, please follow the below instructions.
1. Register your company on the etenderWales portal (this is only required once) - https://etenderwales.bravosolution.co.uk.
Supplier registration video - https://app.screencast.com/2srN0n260W9nX
2. Express an Interest in the tender.
Login to the portal with the username/password.
Click the "Open Access PQQs/ITTs" link (These are Invitations to Tender open to any registered supplier).
Click on the relevant PQQ/ITT to access the content.
Click the "Express Interest" button in the "Actions" box on the left-hand side of the page.
This will move the PQQ/ITT into your "My PQQ/ITTs" page. (This is a secure area reserved for your projects only).
Click on the PQQ/ITT code, you can now access any attachments by clicking the "Settings and Buyer Attachments" in the "Actions" box.
3. Responding to the tender.
You can now choose to "Reply" or "Reject" (please give a reason if rejecting);
You can now use the 'Messages' function to communicate with the buyer and seek any clarification;
Note the deadline for completion, then follow the onscreen instructions to complete the ITT;
There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
4. Technical Assistance.
If you require any further assistance use the online help, or the Bravo etenderWales help desk is available Mon - Fri (8:00 - 18:00) on:
email: E-mail: help@bravosolution.co.uk
phone: +44 800 069 8634 / Fax: +44 2070800480
Live Chat is available via the homepage - https://etenderwales.bravosolution.co.uk.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
2 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 16 September 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70.00% |
| Commercial | Price | 30.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Justification for not publishing a preliminary market engagement notice
Service review was carried out prior to the Procurement Act 2023 commencing. Market Engagement has been held but not specifically for this commissioning exercise.
Contracting authority
Wrexham County Borough Council
- Public Procurement Organisation Number: PJHN-6516-JQNZ
Commissioning Procurement and Contract Management Unit
Wrexham
LL11 1AR
United Kingdom
Email: procurement@wrexham.gov.uk
Region: UKL23 - Flintshire and Wrexham
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales