Scope
Reference
DN776875
Description
The Met Office have a number of 'Frontline Sites' across and throughout the United Kingdom, housing an Automated Weather Station (AWS) or Radar Station.
Accordingly, the Met Office are looking to appoint supplier(s) who can undertake and deliver a grounds maintenance service across and throughout our portfolio of Frontline Sites. The Met Office would be keen to see what market solutions are available for optimum service delivery in this respect.
These grounds maintenance services are not required for aesthetic and or appearances; they are essential as the non-maintained grass and associated vegetation can have a significant and detrimental effect on the equipment and the resultant data.
This tender is split into 4 Lots:
Lot 1 - England
Lot 2 - Scotland
Lot 3 - Wales
Lot 4 - Northern Ireland
The Met Office reserves the right to award anywhere from 1 contract up to 4.
To gain access to Appendix 7_Bidders Commercial Response Form an NDA which can be found as an appendix, (Appendix 9_Non-Disclosure Agreement) must be completed, signed and sent to the Met Office via the Proactis Portal. Once this has been received the requested Appendix 7 document will be sent to you within 1 working day.
Tender documents can be found via the proactis portal https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=0194c79d-c43f-f011-8136-005056b64545
Total value (estimated)
- £1,530,000 excluding VAT
- £1,836,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 December 2025 to 4 December 2028
- Possible extension to 4 December 2030
- 5 years
Description of possible extension:
Met Office reserves the right to extend this contract.
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
Lot constraints
Description of how multiple lots may be awarded:
Please see tender documents.
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot 1. England
Description
Grounds Maintenance services for the England Region.
Lot value (estimated)
- £735,952 excluding VAT
- £883,143 including VAT
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Scotland
Description
Grounds Maintenance Services for the Scotland Region
Lot value (estimated)
- £408,877 excluding VAT
- £490,652 including VAT
Contract locations
- UKM - Scotland
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Wales
Description
Grounds Maintenance Services for the Wales Region.
Lot value (estimated)
- £187,310 excluding VAT
- £224,772 including VAT
Contract locations
- UKL - Wales
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Ireland
Description
Grounds Maintenance Services for the Northern Ireland Region.
Lot value (estimated)
- £197,861 excluding VAT
- £237,433 including VAT
Contract locations
- UKN - Northern Ireland
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. England
Lot 2. Scotland
Lot 3. Wales
Lot 4. Ireland
Please see the tender documentation.
Technical ability conditions of participation
Lot 1. England
Lot 2. Scotland
Lot 3. Wales
Lot 4. Ireland
Please see the tender documentation.
Particular suitability
Lot 1. England
Lot 2. Scotland
Lot 3. Wales
Lot 4. Ireland
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
31 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality (Including Social Value) | Quality | 70% |
| Price | Price | 30% |
Other information
Payment terms
Please see tender documents.
Description of risks to contract performance
Please see tender documents.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Met Office
- Public Procurement Organisation Number: PVZW-3234-DTLY
Met Office
Exeter
EX1 3PB
United Kingdom
Region: UKK43 - Devon CC
Organisation type: Public authority - central government