Section one: Contracting authority
one.1) Name and addresses
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
Contact
Sophie Stark
Telephone
+44 412425466
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DC-Electronic Counting for Scottish Local Government Elections 2027
Reference number
CASE/692538
two.1.2) Main CPV code
- 72140000 - Computer hardware acceptance testing consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
The Scottish Government has a requirement to place a contract with an external service provider for the provision of Electronic Counting for Scottish Local Government Elections 2027 and by-elections up to 2032.
The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £12,750,000
two.2) Description
two.2.2) Additional CPV code(s)
- 22821000 - Electoral forms
- 72212900 - Miscellaneous software development services and computer systems
- 72222000 - Information systems or technology strategic review and planning services
- 72313000 - Data capture services
- 72500000 - Computer-related services
- 79810000 - Printing services
- 79820000 - Services related to printing
- 80500000 - Training services
- 80510000 - Specialist training services
- 72224000 - Project management consultancy services
- 72000000 - IT services: consulting, software development, Internet and support
- 79320000 - Public-opinion polling services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The Scottish Government requires a Service Provider to deliver electronic vote counting and associated services for the 2027 Scottish Local Government elections and potentially for any subsequent by-elections. The service provider will be required to deliver electronic counting of ballot papers for the proposed local elections in 2027 and potentially for any subsequent by-elections. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.
The next elections to Scottish Local Authorities are due to take place on 6 May 2027, with the Count expected to take place on Friday 7th May.
two.2.5) Award criteria
Quality criterion - Name: Project Management / Weighting: 10%
Quality criterion - Name: Ballot Papers, Postal Vote Packs, and other Printed Materials / Weighting: 15%
Quality criterion - Name: Security (M) / Weighting: 10%
Quality criterion - Name: System Requirements (M) / Weighting: 25%
Quality criterion - Name: Elections / Weighting: 15%
Quality criterion - Name: Skills & Resources / Weighting: 15%
Quality criterion - Name: Sustainability and Community Benefits / Weighting: 5%
Quality criterion - Name: Fair Work First / Weighting: 5%
Price - Weighting: 20
two.2.11) Information about options
Options: Yes
Description of options
Optional services may include:
Additional Equipment;
Additional Staff;
By-Elections;
Pilots for different technology relating to eCounting;
and
any other changes arising from changes to policy or legislation.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-011663
Section five. Award of contract
Contract No
CASE/692538
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 September 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CGI IT UK LIMITED
20 Fenchurch Street, 14th Floor
London
EC3M 3BY
Telephone
+44 7895309752
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £12,750,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 40 %
Short description of the part of the contract to be subcontracted
25% - Software & elections operations / management
13% - Hardware & Logistics
2% - Training services
Section six. Complementary information
six.3) Additional information
The commitment has been made by the contractor, as part of a package of Fair Work Practices, to pay staff involved with the delivery of this contract the rate the real Living Wage, the rate set independently and updated annually by the Living Wage Foundation.
A commitment has also been made to deliver the following sustainable benefits:
Social:
1. eCounting education packs
2. Democracy and Technology Q&A
3. Election week talks
4. Work experience and Internship (two places for S4-S6)
Economic
1. Hire two graduates to work on the eCounting contract
2. Hire one apprentice who will work on the eCounting contract Use local SMEs throughout the contract
Environmental
1. 3 litter picks per year in collaboration with the Authority and Clients Scottish Government - Path to Zero pledge
The contract value stated represents the maximum anticipated spend over the entire duration of the contract. It does not constitute a fixed price or guaranteed expenditure. Actual spend will be determined by the volume and nature of services required and delivered under the contract.
(SC Ref:811542)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom