Scope
Reference
PS0548/25 (SBU)
Description
This is a renewal of the maintenance contract for Leica diagnostic equipment located at Singleton Hospital, within Swansea Bay University Health Board.This highly specialised equipment, supplied by Leica Microsystems Ltd, is essential to supporting cancer diagnostic pathways by ensuring the accurate analysis of clinical material. The contract provides Gold, Silver, and Bronze levels of maintenance cover, including planned preventative maintenance (PPM), all call-outs and repair costs, as well as access to OEM parts and expert technical support to maintain service continuity.As the original equipment manufacturer, Leica Microsystems Ltd is the sole provider capable of delivering the specialist maintenance and support required to ensure optimal equipment performance, safeguard diagnostic integrity, and minimise the risk of service disruption within this critical department.
Contract 1. Maintenance of Leica Equipment
Supplier
Contract value
- £193,523.19 excluding VAT
- £232,227.83 including VAT
Above the relevant threshold
Earliest date the contract will be signed
30 October 2025
Contract dates (estimated)
- 1 November 2025 to 31 October 2028
- 3 years
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKL18 - Swansea
Other information
Description of risks to contract performance
Without a valid maintenance contract, the Leica diagnostic equipment may fail, risking disruption to critical cancer diagnostic pathways and compromising patient care. Leica Microsystems Ltd is the sole provider capable of delivering specialist maintenance and rapid response to repairs, minimizing equipment downtime. This contract renewal is essential to mitigate risks of equipment failure, ensure uninterrupted diagnostic services, and maintain high standards of patient safety and operational efficiency.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
- Single supplier - intellectual property or exclusive rights
- Single supplier - technical reasons
- Single supplier - unique work of art or performance
This is specialist equipment with only Leica Microsystems Ltd(the manufacturer) approved to maintain/service the equipment.
Supplier
Leica Microsystems (UK) Limited
- Public Procurement Organisation Number: PBQX-1155-WWNY
Larch House Woodlands Business Park Breckland Linford Wood
Milton Keynes
MK14 6FG
United Kingdom
Telephone: 01908577650
Region: UKJ12 - Milton Keynes
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Maintenance of Leica Equipment
Contracting authority
Swansea Bay University Health Board
- Public Procurement Organisation Number: PTNV-7472-GRTW
1 Talbot Gateway Baglan Energy Park Baglan
Port Talbot
SA12 7BR
United Kingdom
Telephone: +442921501389
Email: mohammad.jaura@wales.nhs.uk
Region: UKL17 - Bridgend and Neath Port Talbot
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Wales Shared Services Partnership
Summary of their role in this procurement: Undertaking procurement exercise
- Public Procurement Organisation Number: PXWV-6492-CGMN
Residences Block A Neath Port Talbot Hospital Baglan Way
Port Talbot
SA12 7BX
United Kingdom
Telephone: +442921501389
Email: mohammad.jaura@wales.nhs.uk
Region: UKL17 - Bridgend and Neath Port Talbot