Scope
Reference
ERFX1008589
Description
Cardiff Council and Vale of Glamorgan Council have created a Framework to deliver their Period Dignity Programme to communities and schools across the regions.
The Period Dignity programme aims to ensure there is a dignified way of accessing free of charge period products for those who menstruate within education and those from low-income households in the Cardiff and the Vale local authority area in the most practical and dignified way possible.
This procurement is subject to funding provided by the Welsh Government. Accordingly, there is a risk that the value of the grant may increase, decrease, or be withdrawn entirely on an annual basis. Any potential extension to the contract will be reviewed annually, subject to the continued availability of funding.
The following list of local authorities will be able to access the framework if they wish to do so throughout the contract period:
Newport City Council estimated annual spend 150,552GBP
Monmouthshire County Council estimated annual spend 69,308GBP
Torfaen County Borough Council estimated annual spend 190,038GBP
Blaenau Gwent County Borough Council estimated annual spend 120,899GBP
Commercial tool
Establishes a framework
Lot 1. Lot 1 - Eco-friendly disposable period products (pads and tampons)
Description
The Supplier shall provide for purchase and delivery of period products, including but not limited to:- Disposable pads of varying sizes and absorbencies.- Disposable tampons with applicators and non-applicator variants.The aim of the period dignity programme is to provide eco-friendly, high-quality products along with informational material within education settings and throughout Cardiff local authority communities, utilising Cardiff and the Vale of Glamorgan Schools and Hubs todistribute free period products to the public.This tender is subject to funding from Welsh Government, and as such there is the risk that the value of the grant will increase, decrease or be withdrawn entirely.The Contracting Authorities reserve the right to include additional locations to the list over the lifetime of the Framework.The lot value is based on spend for the following Councils:Cardiff CouncilVale of Glamorgan CouncilTorfaen County Borough CouncilMonmouthshire County CouncilNewport City Council and Blaenau Gwent County Borough Council spend per lot is unknown at this time.Lot value for Cardiff and the Vale of Glamorgan is explained in more detail within the ITT documents.
Lot 2. Lot 2 - Menstrual Cups
Description
The Supplier shall provide for purchase and delivery of period products, including but not limited to:- Reusable menstrual cups of various sizes.The aim of the period dignity programme is to provide eco-friendly, high-quality products along with informational material within education settings and throughout Cardiff local authority communities, utilising Cardiff and the Vale of Glamorgan Schools and Hubs todistribute free period products to the public.This tender is subject to funding from Welsh Government, and as such there is the risk that the value of the grant will increase, decrease or be withdrawn entirely.The Contracting Authorities reserve the right to include additional locations to the list over the lifetime of the Framework.The lot value is based on spend for the following Councils:Cardiff CouncilVale of Glamorgan CouncilTorfaen County Borough CouncilMonmouthshire County CouncilNewport City Council and Blaenau Gwent County Borough Council spend per lot is unknown at this time.Lot value for Cardiff and the Vale of Glamorgan is explained in more detail within the ITT documents.
Lot 3. Lot 3 - Period Pants and wet bags
Description
The Supplier shall provide for purchase and delivery of period products, including but not limited to:- Period pants of varying sizes and absorbencies, with wet bags.The aim of the period dignity programme is to provide eco-friendly, high-quality products along with informational material within education settings and throughout Cardiff local authority communities, utilising Cardiff and the Vale of Glamorgan Schools and Hubs todistribute free period products to the public.This tender is subject to funding from Welsh Government, and as such there is the risk that the value of the grant will increase, decrease or be withdrawn entirely.The Contracting Authorities reserve the right to include additional locations to the list over the lifetime of the Framework.The lot value is based on spend for the following Councils:Cardiff CouncilVale of Glamorgan CouncilTorfaen County Borough CouncilMonmouthshire County CouncilNewport City Council and Blaenau Gwent County Borough Council spend per lot is unknown at this time.Lot value for Cardiff and the Vale of Glamorgan is explained in more detail within the ITT documents.
Lot 4. Lot 4 - Reusable cloth pads and wet bags
Description
The Supplier shall provide for purchase and delivery of period products, including but not limited to:Reusable cloth pads, with wet bags.The aim of the period dignity programme is to provide eco-friendly, high-quality products along with informational material within education settings and throughout Cardiff local authority communities, utilising Cardiff and the Vale of Glamorgan Schools and Hubs todistribute free period products to the public.This tender is subject to funding from Welsh Government, and as such there is the risk that the value of the grant will increase, decrease or be withdrawn entirely.The Contracting Authorities reserve the right to include additional locations to the list over the lifetime of the Framework.The lot value is based on spend for the following Councils:Cardiff CouncilVale of Glamorgan CouncilTorfaen County Borough CouncilMonmouthshire County CouncilNewport City Council and Blaenau Gwent County Borough Council spend per lot is unknown at this time.Lot value for Cardiff and the Vale of Glamorgan is explained in more detail within the ITT documents.
Lot 5. Lot 5 - Educational Material
Description
The Supplier shall provide for purchase and delivery of period products, including but not limited to:- Puberty & Periods Educational guides/packs.The aim of the period dignity programme is to provide eco-friendly, high-quality products along with informational material within education settings and throughout Cardiff local authority communities, utilising Cardiff and the Vale of Glamorgan Schools and Hubs todistribute free period products to the public.This tender is subject to funding from Welsh Government, and as such there is the risk that the value of the grant will increase, decrease or be withdrawn entirely.The Contracting Authorities reserve the right to include additional locations to the list over the lifetime of the Framework.The lot value is based on spend for the following Councils:Cardiff CouncilVale of Glamorgan CouncilTorfaen County Borough CouncilMonmouthshire County CouncilNewport City Council and Blaenau Gwent County Borough Council spend per lot is unknown at this time.Lot value for Cardiff and the Vale of Glamorgan is explained in more detail within the ITT documents.
Contract 1. Lot 1 – Eco-friendly disposable period products (pads and tampons)
Lots
Lot 1. Lot 1 - Eco-friendly disposable period products (pads and tampons)
Suppliers (2)
Contract value
- £748,528 excluding VAT
- £898,231 including VAT
Framework lot values may be shared with other lots
Above the relevant threshold
Award decision date
25 September 2025
Date assessment summaries were sent to tenderers
30 September 2025
Standstill period
- End: 9 October 2025
- 8 working days
Earliest date the contract will be signed
10 October 2025
Contract dates (estimated)
- 13 October 2025 to 12 October 2026
- Possible extension to 12 October 2029
- 4 years
Description of possible extension:
There is an option to extend for 3x 12 month periods subject to Welsh Government funding
Main procurement category
Goods
CPV classifications
- 33700000 - Personal care products
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
- UKL21 - Monmouthshire and Newport
- UKL16 - Gwent Valleys
Contract 2. Lot 2 - Menstrual Cups
Lots
Lot 2. Lot 2 - Menstrual Cups
Suppliers (2)
Contract value
- £69,548 excluding VAT
- £83,458 including VAT
Framework lot values may be shared with other lots
Below the relevant threshold
Award decision date
25 September 2025
Date assessment summaries were sent to tenderers
30 September 2025
Earliest date the contract will be signed
10 October 2025
Contract dates (estimated)
- 13 October 2025 to 12 October 2026
- Possible extension to 12 October 2029
- 4 years
Description of possible extension:
There is an option to extend for 3x 12 month periods, subject to Welsh Government funding.
Main procurement category
Goods
CPV classifications
- 33700000 - Personal care products
Contract locations
- UKL21 - Monmouthshire and Newport
- UKL22 - Cardiff and Vale of Glamorgan
- UKL16 - Gwent Valleys
Contract 3. Lot 3 - Period Pants and wet bags
Lots
Lot 3. Lot 3 - Period Pants and wet bags
Suppliers (2)
Contract value
- £1,088,723 excluding VAT
- £1,306,469 including VAT
Framework lot values may be shared with other lots
Above the relevant threshold
Award decision date
25 September 2025
Date assessment summaries were sent to tenderers
30 September 2025
Standstill period
- End: 9 October 2025
- 8 working days
Earliest date the contract will be signed
10 October 2025
Contract dates (estimated)
- 13 October 2025 to 12 October 2026
- Possible extension to 12 October 2029
- 4 years
Description of possible extension:
There is an option to extend for 3x 12 month periods, subject to Welsh Government funding.
Main procurement category
Goods
CPV classifications
- 33700000 - Personal care products
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
- UKL21 - Monmouthshire and Newport
- UKL16 - Gwent Valleys
Contract 4. Lot 4 – Reusable cloth pads and wet bags
Lots
Lot 4. Lot 4 - Reusable cloth pads and wet bags
Suppliers (2)
Contract value
- £266,380 excluding VAT
- £319,656 including VAT
Framework lot values may be shared with other lots
Above the relevant threshold
Award decision date
25 September 2025
Date assessment summaries were sent to tenderers
30 September 2025
Standstill period
- End: 9 October 2025
- 8 working days
Earliest date the contract will be signed
10 October 2025
Contract dates (estimated)
- 13 October 2025 to 12 October 2026
- Possible extension to 12 October 2029
- 4 years
Description of possible extension:
There is an option to extend for 3x 12 month periods, subject to Welsh Government funding.
Main procurement category
Goods
CPV classifications
- 33700000 - Personal care products
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
- UKL21 - Monmouthshire and Newport
- UKL16 - Gwent Valleys
Contract 5. Lot 5 - Educational Material
Lots
Lot 5. Lot 5 - Educational Material
Supplier
Contract value
- £40,204 excluding VAT
- £48,245 including VAT
Framework lot values may be shared with other lots
Below the relevant threshold
Award decision date
25 September 2025
Date assessment summaries were sent to tenderers
30 September 2025
Earliest date the contract will be signed
10 October 2025
Contract dates (estimated)
- 13 October 2025 to 12 October 2026
- Possible extension to 12 October 2029
- 4 years
Description of possible extension:
There is an option to extend for 3x 12 month periods, subject to Welsh Government funding.
Main procurement category
Goods
CPV classifications
- 33700000 - Personal care products
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
- UKL21 - Monmouthshire and Newport
- UKL16 - Gwent Valleys
Information about tenders
Lot 1. Lot 1 - Eco-friendly disposable period products (pads and tampons)
- 9 tenders received
- 4 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 1 submitted by voluntary, community and social enterprises (VCSE)
- 2 suppliers awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Lot 2. Lot 2 - Menstrual Cups
- 9 tenders received
- 4 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 1 submitted by voluntary, community and social enterprises (VCSE)
- 2 suppliers awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Lot 3. Lot 3 - Period Pants and wet bags
- 9 tenders received
- 3 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 1 submitted by voluntary, community and social enterprises (VCSE)
- 2 suppliers awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Lot 4. Lot 4 - Reusable cloth pads and wet bags
- 9 tenders received
- 3 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 1 submitted by voluntary, community and social enterprises (VCSE)
- 2 suppliers awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Lot 5. Lot 5 - Educational Material
- 7 tenders received
- 4 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 1 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Suppliers
& Sisters
- Public Procurement Organisation Number: PLWJ-3259-RZZR
Zeeta House 200 Upper Richmond Road
London
SW15 2SH
United Kingdom
Email: charlie@wearemooncup.com
Region: UKI34 - Wandsworth
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - Eco-friendly disposable period products (pads and tampons)
Eco Hygiene
- Public Procurement Organisation Number: PNVX-5139-DYLL
10 Victoria Street
Bristol
BS1 6BN
United Kingdom
Email: richard@graceandgreen.com
Region: UKK11 - Bristol, City of
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - Eco-friendly disposable period products (pads and tampons)
Contract 2. Lot 2 - Menstrual Cups
Contract 3. Lot 3 - Period Pants and wet bags
Contract 4. Lot 4 - Reusable cloth pads and wet bags
Contract 5. Lot 5 - Educational Material
Lyreco
- Public Procurement Organisation Number: PBDD-4873-GRGH
Deer Park Court, Donnington Wood,
Telford
TF2 7NB
United Kingdom
Email: milena.thomas@lyreco.com
Region: UKG21 - Telford and Wrekin
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Lot 2 - Menstrual Cups
Contract 3. Lot 3 - Period Pants and wet bags
Contract 4. Lot 4 - Reusable cloth pads and wet bags
Contracting authorities
Cardiff Council
- Public Procurement Organisation Number: PVHP-5769-YHRQ
County Hall
Cardiff
CF10 4UW
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Vale of Glamorgan
- Public Procurement Organisation Number: PVJL-7881-XMJT
Civic Offices, Holton Road
Vale of Glamorgan
CF63 4RU
United Kingdom
Contact name: Laura Pine
Email: laura.pine2@cardiff.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Torfaen County Borough Council
- Public Procurement Organisation Number: PDNG-5431-HGYV
Civic Centre
Pontypool
NP4 6YB
United Kingdom
Region: UKL16 - Gwent Valleys
Organisation type: Public authority - sub-central government
Monmouthshire County Council
- Public Procurement Organisation Number: PMQT-2889-YGXR
County Hall, The Rhadyr
Usk
NP15 1GA
United Kingdom
Region: UKL21 - Monmouthshire and Newport
Organisation type: Public authority - sub-central government
Newport City Council
- Public Procurement Organisation Number: PWLP-4583-NQGG
Godfrey Road
Newport
NP20 4UR
United Kingdom
Region: UKL21 - Monmouthshire and Newport
Organisation type: Public authority - sub-central government
Blaenau Gwent County Borough Council
- Public Procurement Organisation Number: PDMD-4229-TQWR
Steel Works Road
Ebbw Vale
NP23 6DN
United Kingdom
Region: UKL16 - Gwent Valleys
Organisation type: Public authority - sub-central government