Scope
Reference
CU.1943.SF
Description
Full Event Production and Management services to apply to Cardiff University's Graduation 2026 (and 2027) ceremonies at Utilita Arena, Cardiff (https://www.utilitaarenacardiff.co.uk).
Total value (estimated)
- £399,999 excluding VAT
- £479,999 including VAT
Above the relevant threshold
Contract dates (estimated)
- 15 December 2025 to 31 August 2027
- 1 year, 8 months, 17 days
Main procurement category
Services
CPV classifications
- 79952000 - Event services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
24 October 2025, 12:00pm
Tender submission deadline
4 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
3 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality | 65.00% | |
| Price | Price | 25.00% | |
| Responsible Procurement | Responsible Procurement |
Quality | 10.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Existing requirement, market knowledge based on previous experience.
Contracting authority
Cardiff University
- Public Procurement Organisation Number: PHVT-4343-HWYR
Procurement Services
Cardiff
CF24 4HQ
United Kingdom
Contact name: Stuart Franklin
Email: procurement@cardiff.ac.uk
Website: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales