Scope
Reference
CCS/25/158
Description
Swansea Council is interested in hearing from qualified companies to assist in the delivery of the Swansea City Centre Christmas Market by providing the installation, testing, maintenance and removal of power services, lighting and audio equipment to the Market stalls, crafters' marquee and Caroler's Cabin.
Total value (estimated)
- £55,000 excluding VAT
- £66,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 2 November 2028
- Possible extension to 1 November 2030
- 4 years, 11 months, 29 days
Description of possible extension:
Option to extend up to 24 months
Main procurement category
Services
CPV classifications
- 98510000 - Services of commercial and industrial workers
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
Contract locations
- UKL18 - Swansea
Participation
Conditions of participation
Please see RFQ documents
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
20 October 2025, 12:00pm
Tender submission deadline
27 October 2025, 12:00pm
Submission address and any special instructions
Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.
1. Register your company on the eTenderWales portal (this is only required once):
- Navigate to the portal: http://etenderwales.bravosolution.co.uk
- Click the "Suppliers register here" link.
- Enter your correct business and user details.
- Note the username you chose and click "Save" when complete.
- You will shortly receive an e-mail with your unique password (please keep this secure).
- Agree to the terms and conditions and click "continue".
2. Express an interest in the project:
- Login to the portal with your username/password.
- Click the "ITTs Open to All Suppliers" link (these are the ITTs open to any registered supplier).
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button in the "Actions" box on the left-hand side of the page.
- This will move the ITT into your "My ITTs" page (this is a secure area reserved for your projects only).
- Click on the ITT code. You can now access any attachments by clicking the "Settings and Buyer Attachments" in the "Actions" box.
3. Responding to the invitation to tender:
- You can now choose to "Reply" or "Reject" (please give a reason if rejecting).
- You can now use the "Messages" function to communicate with the buyer and seek any clarification.
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
- E-mail: help@bravosolution.co.uk
- Phone: +44 8003684850
ITT: itt_120310
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 80.00% |
| Q1: Proposed design and delivery timetable | Quality | 10.00% |
| 2. Project management | Quality | 5.00% |
| 3. Customer service | Quality | 5.00% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://etenderwales.bravosolution.co.uk/
ITT: itt_120310
Technical specifications to be met
https://etenderwales.bravosolution.co.uk/
ITT: itt_120310
Contracting authority
City & County of Swansea
- Public Procurement Organisation Number: PYYD-8699-BJGD
Civic Centre
Swansea
SA1 3SN
United Kingdom
Contact name: Sarah Lawton
Email: Procurement@swansea.gov.uk
Website: http://www.swansea.gov.uk/dobusiness
Region: UKL18 - Swansea
Organisation type: Public authority - central government
Devolved regulations that apply: Wales