Scope
Reference
PQ0605
Description
Birmingham City Council (the Council) is seeking to appoint an organisation for the provision of repairs and maintenance of synthetic carpet in play areas.
The contract for the services will commence in October 2025 and will be in place for a period of 3 years.
Specification for the annual repairs and maintenance on the synthetic grass matting
Birmingham City Council require a quotation for the delivery of the annual repairs and maintenance of the synthetic grass matting safety surfacing for the play facilities with this type of surfacing in our portfolio.
Currently there are 69 play facilities total size 19,994m2 across Birmingham City Councils play portfolio that have a synthetic grass matting. There are 2 Multi Use Games Areas (MUGA) total size 3,366m2.
Due to the nature of the playgrounds it is recommended that the contractor visits all sites before quoting, all sites have different shapes and sizes and patterns in the carpet. There is a selection of colours used and any repairs undertaken need to match the existing carpets.
The 4 play areas listed below are part of The Royal Town of Sutton Coldfield (RTSC). Through the duration of this contract these play areas may be transferred into the ownership of RTSC. We would need to seek a price for inclusion on an individual basis as the sites may be transferred.
site playground
rectory park yes
falcon lodge yes
withy hill rec yes
princess Alice yes
The number of facilities may change over the length of the contract as facilities get decommissioned and new facilities constructed.
Please refer to the quotation document for detail specification.
The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be able to log on which will enable you to download all relevant quotation documentation.
If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: etendering@birmingham.gov.uk.
Your completed quotation submission should be returned by 12:00 (noon) on 20th October 2025 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc
Total value (estimated)
- £125,000 excluding VAT
- £150,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 2 November 2028
- 3 years
Main procurement category
Services
CPV classifications
- 37535200 - Playground equipment
- 50870000 - Repair and maintenance services of playground equipment
Contract locations
- UKG31 - Birmingham
Submission
Enquiry deadline
10 October 2025, 12:00pm
Tender submission deadline
20 October 2025, 12:00pm
Submission address and any special instructions
The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be able to log on which will enable you to download all relevant quotation documentation.
If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: etendering@birmingham.gov.uk.
Your completed quotation submission should be returned by 12:00 (noon) on 20th October 2025 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc
Tenders may be submitted electronically
Yes
Award criteria
Quality will account for 60% of the overall award criteria. Price will account for 40% of the overall award criteria.
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Birmingham City Council
- Public Procurement Organisation Number: PCJJ-4826-QMLZ
Council House, 1 Victoria Square
Birmingham
B1 1BB
United Kingdom
Contact name: Commercial and Procurement
Email: etendering@birmingham.gov.uk
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government