Scope
Reference
702
Description
Wythenshawe Community Housing Group (WCHG) is procuring a 3-year contract (with option to extend 1 year) for the supply of branded and unbranded uniforms and PPE, valued at approximately £200,000 (incl. VAT) over the full term, to support around 160 trade colleagues (plumbing, joinery, gas, electrical, roofing, brickwork, plastering, painting, grounds maintenance, mobile cleaning, tree work, surveying) and other WCHG teams.
The requirement includes provision of a core uniform list (coats, bodywarmers, trousers, sweatshirts, T-shirts, polo shirts, hi-vis vests, hats, boots, knee pads), application of embroidered or printed WCHG branding, and sizing packs for key garments.
Ordering must be via an online portal with individual accounts, annual budget allocations, approval workflows for overspend, and functionality for managers to bulk order for specific teams and for other departments to place ad hoc branded orders.
Deliveries are to Greenwood Road Depot or to Wythenshawe House, with new starter kits supplied as full bundles and all items delivered within 5 working days. Orders must be individually packed and invoiced clearly, with the supplier providing performance reporting (order history, budget authorisations, garment volumes) and meeting KPIs for delivery timeliness, accuracy, and defect rates.
Contract 1. Supply of Workwear Uniforms
Supplier
Contract value
- £166,666.67 excluding VAT
- £200,000 including VAT
Below the relevant threshold
Date signed
25 September 2025
Contract dates
- 15 October 2025 to 14 October 2028
- Possible extension to 14 October 2029
- 4 years
Description of possible extension:
1 x 12month extension option
Main procurement category
Goods
CPV classifications
- 18000000 - Clothing, footwear, luggage articles and accessories
Contract locations
- UKD - North West (England)
Key performance indicators
| Name | Reporting frequency |
|---|---|
| Number / % of orders delivered within 5 working days | 6 months |
| Number / % of orders accurately fulfilled | 6 months |
| Number / % of orders returned due to defects | 6 months |
Signed contract documents
702 - Supply of Workwear Uniforms - Contract Terms and Conditions.doc
Contract Signature (002).pdf
Contact Details Sept 2025.pdf
Procedure
Procedure type
Below threshold - limited competition
Supplier
KEY ENGINEERING & HYGIENE SUPPLIES LIMITED
- Companies House: 02695405
- Public Procurement Organisation Number: PBPZ-1431-DVHW
Chain Caul Way
Preston
PR2 2YL
United Kingdom
Email: sales@key-supplies.co.uk
Website: http://www.key-supplies.co.uk
Region: UKD45 - Mid Lancashire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Supply of Workwear Uniforms
Contracting authority
Wythenshawe Community Housing Group Limited
- Companies House: 08198590
- Public Procurement Organisation Number: PHPP-3148-QWPQ
Wythenshawe House 8 Poundswick Lane
Manchester
M22 9TA
United Kingdom
Email: procurement@wchg.org.uk
Region: UKD33 - Manchester
Organisation type: Public authority - sub-central government