Scope
Reference
C3657
Description
The FCA has a requirement for a Property and Evidence Management System (PEMS). The PEMS we are seeking must be capable of delivering the following core outcomes:
• Electronic Capture and Storage: Ability to electronically capture and store physical exhibits information.
• Exhibit Access Management: Secure and configurable access control for maintaining chain of custody.
• Remote Search Data Capture: Functionality to record enforcement search details remotely in real time.
• AI-Enhanced Features: Integration of AI tools to streamline evidence handling and reduce manual input.
The objectives of this Pre-Market Engagement is to:
• Develop FCAs requirements for a possible future procurement
• Support the design of the procedure, conditions or participation or award criteria for a possible future procurement
• Identifying suppliers that may be able to supply the services required for a possible future procurement
If you are interested in participating in this PME, please register on FCA's Atamis portal to view the RFI documentation : https://atamis-fca.my.site.com/s/Welcome
Total value (estimated)
- £350,000 excluding VAT
- £420,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 June 2026 to 1 June 2029
- Possible extension to 30 May 2031
- 4 years, 11 months, 29 days
Main procurement category
Services
CPV classifications
- 48517000 - IT software package
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKI - London
Engagement
Engagement deadline
17 October 2025
Engagement process description
If you are interested in participating in this PME, please register on FCA's Atamis portal to view the RFI documentation and timetable: https://atamis-fca.my.site.com/s/Welcome
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Contracting authority
Financial Conduct Authority
- Public Procurement Organisation Number: PTYH-4442-XPRH
12 Endeavour Square
London
E20 1JN
United Kingdom
Contact name: FCA Procurement Team
Email: fcaprocurement@fca.org.uk
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government