Scope
Reference
HEDYN/AIMP/2509
Description
Introduction
Tai Hedyn Limited (Hedyn) was created on the 1st of April 2025 through the merger of Melin Homes Limited and Newport City Homes Housing Association Limited.Hedyn provides homes and services to customers across South-east Wales. With approximately 15,000 homes, it is the second largest housing association in Wales, and operates across five local authorities: Blaenau Gwent, Monmouthshire, Newport, Powys, and Torfaen.
The duration of the Contract will be for 24 months with options to extend up to a maximum of a further 24 months.
Extension options will be offered at the discretion of the Association and may be offered incrementally or in full. These will be subject to satisfactory contractor performance and the contract continuing to meet the requirements of the Association.
This contract aims to provide high-quality, person-centred adaptations that enhance tenant independence, safety, and wellbeing.The works are to include design, installation, construction, specialist adaptations, repairs, maintenance, renewals, reinstatement, replacement work, or works of improvement, in respect of Physical Adaptations.
For full details please see the Invitation to Tender documents which can be obtained from
Total value (estimated)
- £3,700,000 excluding VAT
- £4,440,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 12 January 2026 to 11 January 2028
- Possible extension to 11 January 2030
- 4 years
Description of possible extension:
The Contract may be extended for up to a maximum of 24 months.
Extension options will be offered at the discretion of the Association and may be offered incrementally or in full. These will be subject to satisfactory contractor performance and the contract continuing to meet the requirements of the Association.
Options
The right to additional purchases while the contract is valid.
Award additional volumes of Works within the scope of the requirement may be awarded to the successful Bidder in the event that additional funding becomes available during the term of the Contract
Main procurement category
Works
CPV classifications
- 45262700 - Building alteration work
- 45211310 - Bathrooms construction work
Participation
Legal and financial capacity conditions of participation
As stated in the Invitation to Tender documents.
Technical ability conditions of participation
As stated in the Invitation to Tender documents.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
9 October 2025, 5:00pm
Tender submission deadline
24 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
28 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality questions relating to the subject matter of the Contract |
Quality | 55.00% |
| Price | Commercial Response Schedule of Rates |
Price | 40.00% |
| Social Value and Community Benefit | Social Value and Community Benefit submission |
Quality | 5.00% |
Other information
Payment terms
As stated in the Invitation to Tender documents.
Description of risks to contract performance
As stated in the Invitation to Tender documents.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
There has been no preliminary market engagement undertaken.
Contracting authority
Tai Hedyn Limited
- Public Procurement Organisation Number: PCRZ-8927-RMXQ
Nexus House
Newport
NP20 2DW
United Kingdom
Region: UKL21 - Monmouthshire and Newport
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales