Scope
Description
Purchase of materials to construct a temporary car park on the Airfield site, enabling the Market to continue operating.
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Contract 1
Supplier
Contract value
- £469,490 excluding VAT
- £563,388 including VAT
Above the relevant threshold
Earliest date the contract will be signed
2 October 2025
Contract dates (estimated)
- 3 October 2025 to 31 December 2025
- 2 months, 29 days
Main procurement category
Goods
CPV classifications
- 44113100 - Paving materials
Contract locations
- UKH3 - Essex
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Extreme and unavoidable urgency
Due to the sale of land at North Weald Airfield, the Saturday and Bank Holiday Monday market would need to close as from the end of December 2025. In order to continue with operations, a temporary site on another part of the airfield has been identified and to enable the Market to operate for the short and medium term, a temporary car park surface is required to allow for this.
Epping Forest DC has undertaken research to identify the best product and sought quotes from multiple suppliers, but there is not sufficient time available to run a full tender and meet the deadline in question.
Supplier
GroundTrax Systems Limited
- Companies House: 07493268
1-3 Freeman Court, Jarman Way, Orchard Road
Royston
SG8 5HW
United Kingdom
Email: info@groundtrax.com
Region: UKH23 - Hertfordshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Epping Forest District Council
- Public Procurement Organisation Number: PTPH-2152-RNCL
Civic Offices, High Street
Epping
CM16 4BZ
United Kingdom
Telephone: +44 1992564000
Region: UKH35 - West Essex
Organisation type: Public authority - sub-central government