Section one: Contracting authority
one.1) Name and addresses
University of Ulster
Block X Room X031, Cromore Road
Coleraine
BT52 1SA
procurement_enquiries@ulster.ac.uk
Telephone
+44 02870124227
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Integrated Project Management Information System (PMIS) RFI
Reference number
EXP2305 / project_28878 / PQQ_4683
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential service providers to express an interest and provide information to assist with best practice system specification for an integrated Project Management Information System (PMIS) contract.
The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University’s strategy for an integrated PMIS contract.
It is important to note that this PIN / RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification / selection process or a current tender opportunity. Potential service providers will need to express an interest in any future tender opportunity once a Contract Notice (or equivalent) is published.
Please note that all information provided in this RFI is indicative only and subject to change. The University reserves the right, at its absolute discretion, to modify this information at any time and for any reason. Information requested at this stage is not for evaluation purposes.
This RFI is intended as an awareness, communication and information-gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process, nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
- 72200000 - Software programming and consultancy services
- 72224100 - System implementation planning services
- 72250000 - System and support services
- 72260000 - Software-related services
- 72263000 - Software implementation services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
In line with the PIN, Ulster University is carrying out market research to understand the current marketplace for an integrated Project Management Information System (PMIS) to replace our existing Project Online (POL) system.
We are seeking to better understand the minimum industry standards and options available to the University currently available in the market to include -
- Strategic alignment, prioritisation and what-if analysis;
- Portfolio, programme and project management;
- Project planning, management, and execution;
- Task management;
- Financial management;
- Reporting and analytics;
- Benefits management;
- Risk and issue management;
- Change request management;
- Dependency management;
- POL Migration process; and
- Intuitive User Experience and Interface.
two.2.14) Additional information
Following Microsoft’s recent announcement to decommission Project Online in September 2026 with some system functionality ceasing from April 2026, the University is looking for alternative solutions from potential service providers in the marketplace.
two.3) Estimated date of publication of contract notice
26 September 2025
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Appendix 1 and Appendix 2 of this RFI should be fully completed by interested potential service providers and returned via eSourcingNI no later than 3pm on Friday 10th October 2025 (RFI Submission Date).