Scope
Reference
CP2558-24
Description
Devon County Council (DCC) intends to enter into a contract with a provider to deliver ongoing management and verification of contractor accreditations across a range of DCC construction, building and property maintenance contracts and arrangements. These include, but are not limited to:
- Devon Maintenance Panel Agreement
- Devon Service Term Contracts
- Devon & Somerset Standing List of Approved Contractors
- Devon Tree Framework
- Public Rights Of Way (PROW) Framework
Under the terms of each of the above arrangements, all appointed contractors are required to obtain and maintain accreditation with the appointed Comprehensive Accreditation Service Provider to ensure that they meet key standards in Health and Safety, Insurance, trade accreditation and financial soundness as well as other requirements more specifically identified within the Invitation to Tender (ITT) document.
Accreditation Fees will be paid by the contractors on the above arrangements to the appointed Comprehensive Accreditation Services Provider.
The indicative number and sizes of organisations holding positions on the above arrangements can also be found within the ITT.
These contracts/arrangements listed above are used by a wide range of Public Bodies in Devon and Somerset (including County, Unitary & District Council as well as HE Colleges, FE Colleges, National Parks, Academies, Schools and Emergency Services).
The appointed provider will be responsible for checking and monitoring contractor compliance in the following areas:
- SSIP (Safety Schemes in Procurement)
- A range of financial checks
- Trade accreditations
- Insurance coverage
- Ad hoc specific contract-related requirements (e.g., Arboricultural Association membership)
Specific details regarding the specific arrangements to be covered by this procurement and the specific accreditation checks that are required for each arrangement can be found within the ITT.
The provider must have the means to integrate with a Database Solution in order to automatically update contractor accreditation statuses across.
The current DCC Comprehensive Accreditation Service Provider Contract comes to an end on 31st January 2026.
Total value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2030
- Possible extension to 31 January 2034
- 8 years
Description of possible extension:
Two possible extension periods each of two years giving an ultimate possible termination date of 31st January 2034
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 71317200 - Health and safety services
- 75100000 - Administration services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
Contract locations
- UKK - South West (England)
Participation
Legal and financial capacity conditions of participation
The Conditions of Participation relating to the legal and financial capacity are set out in the ITT, in the Procurement Specific Questionnaire(PSQ) Appendix 5. The Conditions of Participation will be assessed in accordance with the assessment methodologies detailed in Appendix 6:PSQ Explanatory Document of the ITT.
Technical ability conditions of participation
The Conditions of Participation relating to the Technical ability are set out in the ITT, in the Procurement Specific Questionnaire(PSQ) Appendix 5. The Conditions of Participation will be assessed in accordance with the assessment methodologies detailed in Appendix 6:PSQ Explanatory Document of the ITT.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
14 October 2025, 12:00pm
Tender submission deadline
22 October 2025, 12:00pm
Submission address and any special instructions
Submission must be via the Authority's e-tendering Portal (Procontract) - http://www.supplyingthesouthwest.org.uk
Further information regarding submissions can be viewed in Section 5 (Submission Instructions) of the Invitation to Tender (ITT) document.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
14 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 August 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70% |
| Quality | Quality | 30% |
Other information
Payment terms
Accreditation fee is to be paid directly to the appointed Comprehensive Accreditation Service Provider by the Contractors on the arrangements.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
http://www.supplyingthesouthwest.org.uk
The tender documents associated with this procurement are available for unrestricted and full direct access, free of charge, at the Authority's e-tendering portal(Procontract)-
http://www.supplyingthesouthwest.org.uk
Direct link to the Competition Advert on the Authority's e-tendering portal (Procontract)-
Click on the Competition Advert link and then you can express an interest in this opportunity by clicking the green button "Login and register interest in this opportunity".
Once you have expressed an interest the system will automatically allow you access to the project documentation that will be stored within "My Activities" in your account on the system.
Contracting authority
Devon County Council
- Public Procurement Organisation Number: PJRC-4623-RJBH
County Hall, Topsham Road,
Exeter,
EX2 4QD
United Kingdom
Contact name: Ejovwoke Barovbe
Telephone: +44 1392380274
Email: Ejovwoke.Barovbe@devon.gov.uk
Website: http://www.devon.gov.uk
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government