Scope
Reference
SEL-00000072
Description
The works are for the refurbishment of pitched and flat roofs. They also encompass associated components including, but not limited to, chimneys, leadwork, dormers, rainwater goods and insulation.
The works will be required on Selwood Housing properties that are situated across the Wiltshire, Somerset and Bath and North East Somerset geographical regions. These are generally located within one hour's drive of Selwood's main offices in Trowbridge, Wiltshire.
The Contractor will be appointed to deliver the works under the JCT Measured Term (2024) Contract (with the Client's bespoke Schedule of Amendments). Due to the nature of the works, it is essential that they are delivered on time and to a high standard.
It is estimated that there will be circa 150-200 properties requiring works across any given year during the term of the Contract. The properties are mainly a mixture of terraced and semi-detached bungalows, two storey houses, two to three storey blocks of flats and associated flat roofed buildings.
The Contract will be for an initial term of 3 years extendable at the Client's sole option for a period of 3 years, giving a total of 6 years. The Contract can be extended by the Client annually, for a period of 2 years or for the full 3-year extension period.
Whilst the main object of the contract will be completing a programme of roofing refurbishment, the Contractor will also be required to provide a responsive repair service on occasion.
For full details please register at:
https://in-tendhost.co.uk/selwoodhousinggroup/aspx/Home
Please note this notice is liked to:
Planned procurement notice
Publication reference: 2025/S 000-046053
Preliminary market engagement notice
Publication reference: 2025/S 000-045707
Total value (estimated)
- £12,000,000 excluding VAT
- £14,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2032
- 6 years
Description of possible extension:
The Contract will be for an initial term of 3 years extendable at the Client's sole option for a period of 3 years, giving a total of 6 years . The Contract can be extended by the Client annually, for a period of 2 years or for the full 3-year extension period.
Main procurement category
Works
CPV classifications
- 45211000 - Construction work for multi-dwelling buildings and individual houses
- 45260000 - Roof works and other special trade construction works
Contract locations
- UKK - South West (England)
Justification for not using lots
After careful assessment, it was determined that division into lots would not be appropriate for the following reasons:
Operational Efficiency: The nature of the contract requires a single, integrated approach to ensure consistency in service delivery, coordination, and accountability. Dividing the contract could introduce complexity and inefficiencies in contract management.
Technical Consistency: The scope of work involves interdependent tasks that must be delivered to uniform standards. Splitting the contract could compromise quality and increase the risk of misalignment between suppliers.
Economies of Scale: A single contract allows for better value for money through economies of scale, which would be diluted if the contract were split into smaller lots.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
21 October 2025, 1:00pm
Submission address and any special instructions
Please submit using the Intend Portal:
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 August 2031
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Please note, this price quality split will be applicable to the final tender submission. This is a two stage process, and in the first instance bidders will be evaluated against the criteria detailed... |
Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The chosen Procurement Route for this procurement exercise is the Competitive Flexible Procedure under the Procurement Act 2023.
There will be two main stages to the process.
Stage 1 - PSQ: The first stage involves assessing a Bidders response to the Procurement Specific Questionnaire (PSQ).
Stage 2 - ITT: If a Bidder passes this Stage 1, they will be invited to apply for the second stage, completing a full Invitation to Tender (ITT).
Please see document titled "Explanation Document" for full details of the process.
Justification for not publishing a preliminary market engagement notice
UK2: Preliminary market engagement notice
Publication reference: 2025/S 000-045707
Published on the 4th of August
Contracting authority
SELWOOD HOUSING SOCIETY LIMITED
- Companies House: 04168336
- Public Procurement Organisation Number: PCVY-8333-BDGZ
Bryer Ash Business Park
Trowbridge
BA14 8RT
United Kingdom
Region: UKK15 - Wiltshire CC
Organisation type: Public authority - sub-central government