Scope
Reference
128_26
Description
Framework for the supply of art papers and board for delivery to the ESPO Distribution Centre, Leicester, and to individual ESPO Customer's premises.
The Framework is divided into 8 lots.
Please refer to the tender documents for further details - the closing date for submission of Tenders is 12:00 (12 noon) on 27 October 2025.
To tender (please proceed to step (e) if an expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '128_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).
Any questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.
Commercial tool
Establishes a framework
Total value (estimated)
- £7,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 31 March 2027
- Possible extension to 28 February 2030
- 4 years
Description of possible extension:
Once the initial period of the contract has ended (i.e., 31 March 2027), there is an option to extend the framework by up to a further 35 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales.
All estimated values captured in this notice include the option to extend the framework as noted above.
Options
The right to additional purchases while the contract is valid.
ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.
Main procurement category
Goods
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Bulk Paper Packs
Description
Supply of Bulk Paper Pack products for delivery to the ESPO Distribution Centre, Leicester, and direct to ESPO Customers.
For further details, please refer to the tender documents.
Lot value (estimated)
- £360,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 37820000 - Art supplies
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Poster, Display and Corrugated Paper
Description
Supply of Poster, Display and Corrugated Paper products for delivery to the ESPO Distribution Centre, Leicester, and direct to ESPO Customers.
For further details, please refer to the tender documents.
Lot value (estimated)
- £2,200,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 22993400 - Corrugated paper or paperboard
- 37820000 - Art supplies
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Sugar and Crepe Paper
Description
Supply of Sugar and Crepe Paper products for delivery to the ESPO Distribution Centre, Leicester, and direct to ESPO Customers.
For further details, please refer to the tender documents.
Lot value (estimated)
- £1,280,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 37820000 - Art supplies
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Miscellaneous Paper
Description
Supply of Miscellaneous Paper products for delivery to the ESPO Distribution Centre, Leicester.
For further details, please refer to the tender documents.
Lot value (estimated)
- £800,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 37820000 - Art supplies
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 5. Recycled Tinted Dyed Card
Description
Supply of Recycled Tinted Dyed Card products for delivery to the ESPO Distribution Centre, Leicester.
For further details, please refer to the tender documents.
Lot value (estimated)
- £600,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 22990000 - Newsprint, handmade paper and other uncoated paper or paperboard for graphic purposes
- 30197645 - Card for printing
- 37820000 - Art supplies
- 39162000 - Educational equipment
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 6. Virgin Tinted Dyed Card
Description
Supply of Virgin Tinted Dyed Card products for delivery to the ESPO Distribution Centre, Leicester.
For further details, please refer to the tender documents.
Lot value (estimated)
- £1,480,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 22990000 - Newsprint, handmade paper and other uncoated paper or paperboard for graphic purposes
- 30197645 - Card for printing
- 37820000 - Art supplies
- 39162000 - Educational equipment
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 7. Coated Card
Description
Supply of Coated Card products for delivery to the ESPO Distribution Centre, Leicester.
For further details, please refer to the tender documents.
Lot value (estimated)
- £80,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 22990000 - Newsprint, handmade paper and other uncoated paper or paperboard for graphic purposes
- 37820000 - Art supplies
- 39162000 - Educational equipment
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 8. Mount Board and Foam Board
Description
Supply of Mount Board and Foam Board products for delivery to the ESPO Distribution Centre, Leicester.
For further details, please refer to the tender documents.
Lot value (estimated)
- £200,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 22990000 - Newsprint, handmade paper and other uncoated paper or paperboard for graphic purposes
- 37820000 - Art supplies
- 39162000 - Educational equipment
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
It should be noted that the Framework could be used, as outlined in option 1 and 2 below, by ESPO where Art Papers & Board is required:
Option 1 - Call-off without competition
'Calling-off' Goods from the awarded Supplier who is a) included in the Framework and b) identified as offering the most advantageous solution to ESPO's requirements, based on the Framework award decision.
For all Lots (including sub-lots), purchase orders will be placed with the awarded Supplier(s) as required by ESPO.
Option 2 - Call-off with competition (Further Competitive Selection Process)
'Calling-off' by conducting a competition (further competitive selection process) amongst those Suppliers identified in the Framework as being able to provide the required Goods.
Please refer to the tender documents for any further details.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Bulk Paper Packs
Lot 2. Poster, Display and Corrugated Paper
Lot 3. Sugar and Crepe Paper
Lot 4. Miscellaneous Paper
Lot 5. Recycled Tinted Dyed Card
Lot 6. Virgin Tinted Dyed Card
Lot 7. Coated Card
Lot 8. Mount Board and Foam Board
Refer to the tender documents for conditions of participation.
Technical ability conditions of participation
Lot 1. Bulk Paper Packs
Lot 2. Poster, Display and Corrugated Paper
Lot 3. Sugar and Crepe Paper
Lot 4. Miscellaneous Paper
Lot 5. Recycled Tinted Dyed Card
Lot 6. Virgin Tinted Dyed Card
Lot 7. Coated Card
Lot 8. Mount Board and Foam Board
Refer to the tender documents for conditions of participation.
Particular suitability
Lot 1. Bulk Paper Packs
Lot 2. Poster, Display and Corrugated Paper
Lot 3. Sugar and Crepe Paper
Lot 4. Miscellaneous Paper
Lot 5. Recycled Tinted Dyed Card
Lot 6. Virgin Tinted Dyed Card
Lot 7. Coated Card
Lot 8. Mount Board and Foam Board
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 October 2025, 5:00pm
Tender submission deadline
27 October 2025, 12:00pm
Submission address and any special instructions
Please refer to all instructions captured via https://www.eastmidstenders.org/.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 80% |
| Non-Price | Quality | 20% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.eastmidstenders.org/
To tender (please proceed to step (e) if an expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '128_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).
Technical specifications to be met
https://www.eastmidstenders.org/
Please refer to the tender documents (see above for further details including summary instructions on how to access these).
Contracting authority
Leicestershire County Council, trading as ESPO
- Public Procurement Organisation Number: PYDD-1122-TCVN
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government