Scope
Description
North Cumbria Integrated Care NHS Foundation Trust is seeking to appoint a supplier or suppliers for the provision of milk and bread products. This tender is structured into two distinct lots. Bidders may submit proposals for one or both lots
It is envisaged that the contract period will be initially for 3 years, with an option to extend up to an additional 1+1 years (giving a maximum of 5 years), based upon Trust requirements.
Total value (estimated)
- £500,000 excluding VAT
- £500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2028
- Possible extension to 30 November 2030
- 5 years
Description of possible extension:
It is envisaged that the contract period will be initially for 3 years, with an option to extend up to an additional 1+1 years (giving a maximum of 5 years), based upon Trust requirements.
Main procurement category
Goods
Lot constraints
Maximum number of lots a supplier can bid for: 1
Maximum number of lots a supplier can be awarded: 1
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Milk
Description
Suppliers must provide a range of milk products, including skimmed milk, semi-skimmed milk, and full cream milk, all available in a variety of sizes including 1 pint/500ml, 2 pint/1 litre & 4 pint/2 litre. The Trust also welcomes the inclusion of plant-based milk alternatives as an optional offering.
Lot value (estimated)
- £390,000 excluding VAT
- £390,000 including VAT
CPV classifications
- 15511000 - Milk
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Bread
Description
Suppliers are expected to provide sliced white and wholemeal loaves in a variety of thicknesses.
Lot value (estimated)
- £110,000 excluding VAT
- £110,000 including VAT
CPV classifications
- 15811100 - Bread
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Milk
Lot 2. Bread
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
10 October 2025, 11:59pm
Tender submission deadline
26 October 2025, 11:59pm
Submission address and any special instructions
To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal https://health-family.force.com/s/Welcome.
Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at:
Phone: 0800 9956035
E-mail: support-health@atamis.co.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 September 2028
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Quality | Quality | 30.00% |
| Social Value | Quality | 10.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
North Cumbria Integrated Care NHS Foundation Trust
- Public Procurement Organisation Number: PDXN-7482-RVVM
Cumberland Infirmary, NCIC Trust HQ, Pillars Building, Infirmary Street
Carlisle
CA2 7HY
United Kingdom
Region: UKD12 - East Cumbria
Organisation type: Public authority - central government