Scope
Reference
OPEN20251668
Description
Redcar & Cleveland Borough Council are establishing a Framework Agreement to provide Waste Haulage Services. The framework involves hauling various types of waste from identified collection sites to identified delivery sites as instructed by the Council using appropriate vehicles and drivers which the successful organisation must supply.
The Framework involves the appointment of up to 3 suppliers.
Commercial tool
Establishes a framework
Total value (estimated)
- £1,800,000 excluding VAT
- £2,160,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 January 2030
- 4 years
Description of possible extension:
1 x 12 month optional extension period
Main procurement category
Services
CPV classifications
- 90512000 - Refuse transport services
Contract locations
- UKC12 - South Teesside
Justification for not using lots
To manage required internal resource through operation of the Framework.
Framework
Maximum number of suppliers
3
Maximum percentage fee charged to suppliers
0%
Framework operation description
Award of individual Call-off contracts under the Framework Agreement will be made on a ranking basis. The tenderer ranked in first position will be approached with all requirements in the first instance. If they are unable to meet the requirements within the required time frames, the second-ranked organisation will be approached, and so on.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Conditions of Participation are included in the Invitation To Tender, and include:
- Financial Capacity
- Committing to obtain required insurance levels if awarded a place on the Framework
- Data protection
- Health & Safety
- Compliance with Equality Legislation
Please see Tender for details.
Technical ability conditions of participation
Conditions of Participation are included in the Invitation To Tender, and include:
- Information Security
- Licensing and Registration
Please see Tender for details.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 October 2025, 4:00pm
Tender submission deadline
21 October 2025, 2:00pm
Submission address and any special instructions
Please be advised that Redcar & Cleveland Borough Council are conducting this procurement via Open (www.open-uk.org (https://www.open.uk.org)). If you go to Browse Opportunities at the top of the page and Filter on Redcar and Cleveland Borough Council you can then search for this opportunity. Tenders must be submitted via the Open system.
If you require time-critical assistance on submitting your response, please contact the Open Support Team open.support@nepo.org
For non-time critical issues, such as passwords, general account queries and location of information please visit Open hub via www.open-hub.org/how-to-guides/ (https://www.open-hub.org/how-to-guides/) or seek support from open.support@nepo.org.
PLEASE NOTE: The system is accessible 24/7 however, technical support is only available Monday - Thursday 8:30am-5:00pm, Friday - 8:30am-4:30pm
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | As detailed within the Tender Documents |
Price | 70% |
| Quality | As detailed in the tender documents |
Quality | 30% |
Other information
Description of risks to contract performance
Fuel cost fluctuation has been identified as a known-unknown risk within the delivery of waste haulage services under this Framework.
To ensure that framework pricing remains commercially sustainable over the Framework period, the council has built in a price review mechanism whereby framework prices shall be reviewed every six months, as detailed within the Tender documents.
In addition, and in accordance with the Procurement Act 2023, Schedule 8, paragraph 5, the Authority reserves the right to consider modifications to framework pricing where there is a significant and demonstrable change in fuel costs that materially affects the viability of service delivery. Any modifications will be subject to the requirements of the Procurement Act.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The Contracting Authority has carried out preliminary market engagement in relation to the contracting opportunity. The preliminary market engagement was conducted prior to the commencement of the Procurement Act 2023 which is why a preliminary Market Engagement Notice was not published.
An online session was held on 15th January 2025, with a presentation. The opportunity advertised openly to suppliers on the Contracting Authority's previous e-tender system (ProContract). The slides from the market engagement presentation are included in this tender pack for information.
Contracting authority
Redcar and Cleveland Borough Council
- Public Procurement Organisation Number: PHZX-3726-LWBD
Redcar and Cleveland House, Kirkleatham Street
Redcar
TS10 1RT
United Kingdom
Contact name: Hayden Bowman
Telephone: 01642 774774
Email: procurement@redcar-cleveland.gov.uk
Website: http://www.redcar-cleveland.gov.uk
Region: UKC12 - South Teesside
Organisation type: Public authority - sub-central government