Scope
Reference
WS2557572280
Description
Transport for London (TfL) is initiating a competitive procurement process for the recoating of cast and machined components-including sleet brushes, shoe gear brackets, and associated parts-used on S Stock (S7) trains operating on the Circle, District, and Hammersmith & City lines, as well as on Central Line trains.
These components experience surface coating wear during service and require restoration to an 'as-new' condition to ensure continued reliability until the next scheduled overhaul (approximately nine years for S7 and six years for Central Line stock). The recoating service will be performed offsite at the supplier's facilities.
The contract will be awarded through a flexible competitive procedure under the Procurement Act 2023, with a planned duration of four years and an option to extend for an additional two years. The estimated total contract value is £598,482 (excluding VAT), covering both fleets and including a 10% risk allowance.
This procurement supports TfL's sustainability objectives through the integration of the CO₂ Performance Ladder, which will be embedded in both evaluation and contract management. Bidders will be assessed on their carbon reduction plans and certification levels, with sustainability performance influencing the commercial evaluation.
The tender aims to diversify the supplier base, reduce reliance on a single provider, and achieve value for money through volume leverage, long-term partnerships, and optimised delivery scheduling. Social value commitments will also form part of the evaluation criteria.
The contracting entity for this procurement will be London Underground Limited, a subsidiary of Transport for London.
Commercial tool
Establishes a framework
Total value (estimated)
- £600,000 excluding VAT
- £719,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 April 2026 to 2 April 2030
- 4 years, 1 day
Main procurement category
Services
CPV classifications
- 44113330 - Coating materials
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50222000 - Repair and maintenance services of rolling stock
Contract locations
- UKI - London
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
As per Invitation to Tender
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Detailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.
Technical ability conditions of participation
Detailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
8 October 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
22 October 2025, 12:00pm
Submission address and any special instructions
TfL e-Tendering:
This procurement process is being conducted electronically on TfL's e-Tendering portal SAP Ariba. Participation and Tender documentation will be available on this portal to all interested Applicants.
The portal can be accessed via the following link:
https://service.ariba.com/Supplier.aw
Central Digital Platform:
As part of the participation, Applicants should also be registered on the Central Digital Platform and have completed all the relevant registration questions. Further details can be found here:
SAP Ariba Registration:
The following instructions explain TfL's e-Tendering portal and provide guidance on how interested parties will be able to communicate with TfL in relation to this exercise.
(1) To register or to check if you are already registered to SAP Ariba, log on to https://service.ariba.com/Supplier.aw Interested parties must read the instructions carefully before proceeding with registration.
(2) Once you have registered on SAP Ariba (or are already registered), you must also register on TfL's SAP Ariba system through the following link https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Guidance on registering is available through the following link: here https://content.tfl.gov.uk/supplier-registration.pdf
(3) Upon completion of steps 1 and/or 2, interested parties must inform YoussefKobbacy@TfL.co.uk with the following details:
- your organisation name as registered in SAP Ariba;
- your applicable supplier ID associated with TfL in SAP Ariba, in the form of SM Vendor ID, or ERP ID, or AN ID, or ACM ID;
- your single point of contact registered on SAP Ariba; first name and surname;
- your email address registered with SAP Ariba; and
- your role in the organisation as registered with SAP Ariba;
Completion of these steps will enable TfL to invite interested parties to the sourcing event in SAP Ariba to gain access to the procurement documents, allowing interested Applicants to view documents and submit their Participation stage responses via SAP Ariba.
Please contact Ariba_Supplier_Enablement@tfl.gov.uk in the first instance should you experience any problems with the portal for issues related to items 1 and 2 above.
Applicants must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of the procurement and terms of the contract and the rules of the procurement process before submitting their participation and tender responses.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
14 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial | Criteria further described within the tender documentation. |
Price | 40% |
| Technical | Detailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement. |
Quality | 40% |
| Deliverability | Detailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement. |
Quality | 10% |
| Social Value | Detailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement. |
Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
The contracting authority will run a competitive flexible procedure in accordance with the Procurement Act 2023. The process will begin with the publication of a Tender Notice via the Find a Tender Service (FTS), inviting all interested suppliers to participate. Initial invitations will be issued through the authority's tendering portal to those who engaged during pre-market activity, with access available to any other supplier who requests it and meets the published selection criteria.
Following receipt of initial tenders, the authority reserves the right to conduct one or more rounds of negotiation with shortlisted suppliers. These negotiations may cover technical solutions, pricing, delivery models, or other aspects of the offer. Any refinements to the award criteria or specification arising from negotiation will be transparently communicated to all participants in the next round. Suppliers will be given equal opportunity to respond to revised requirements.
The procedure may include multiple tendering rounds, with supplier selection refined at each stage based on published criteria. Final evaluation will be conducted following the last round of submissions, and the preferred bidder will be selected subject to governance approval. A standstill period will be observed prior to formal contract award.
Contracting authority
Transport for London
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Contact name: Youssef Kobbacy
Email: YoussefKobbacy@tfl.gov.uk
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government