Scope
Reference
NAIC TFM 2025
Description
The University of Warwick has a requirement to procure Total Facilities Management services for the National Automotive Innovation Centre (NAIC). NAIC provides a critical mass of research capability combining automotive expertise nationally and internationally. NAIC is a unique resource, with an environment to foster collaboration, cohesion and cross-fertilisation of knowledge. Academic and industrial Research and Development teams work together using state-of-the-art equipment and facilities to develop breakthrough designs, technologies and processes.
The NAIC building occupies 33,000m2 on the University of Warwick's central campus. It is designed around a collaborative heart with space for around 1,000 staff from the partner companies, around 150 students attending lectures and using the engineering space and also a public café space at the front of the building.
Facilities include:
• Advanced Powertrain research
• Hybrid & Chassis research
• Advanced Design studios and showroom spaces
• Simulation and Visualisation areas
• Collaborative Project areas
Suppliers should note that the catering service (the café and the provision of a hospitality service) is not part of this tender and the catering service will be provided by the University's Food and Retail team.
Services included are:
Mechanical and Electrical, Fabric, Handyman, cleaning, porterage, security and reception teams.
The service is to be provided under a contract for a period of up to five years (comprising of an initial 3 year term with the option to extend for the additional 2 years), subject to performance against agreed KPIs. Subject to satisfactory performance, the contract will be renewed, up to the full five-year duration.
The scope of the given service provisions includes planned and reactive maintenance, associated with building maintenance service, as well as some remedial maintenance works and supply and installation work at the University's discretion.
Total value (estimated)
- £12,500,000 excluding VAT
- £15,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2026 to 30 November 2029
- Possible extension to 1 December 2031
- 5 years, 1 day
Description of possible extension:
3 years with the option to extend for the additional 2 years subject to performance against agreed KPIs. Subject to satisfactory performance, the contract will be renewed, up to the full five-year duration.
Main procurement category
Services
CPV classifications
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
Contract locations
- UKG33 - Coventry
Submission
Enquiry deadline
17 October 2025, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
24 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 July 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 October 2030
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | 40% Price, 60% Delivery, sub criteria fully detailed in ITT documents |
Price |
Weighting description
40% Price, 60% Delivery, sub criteria fully detailed in ITT documents
Other information
Payment terms
Refer to tender documents
Description of risks to contract performance
Refer to tender documents
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This procurement process will be a University of Warwick restricted tender procedure to provide a two-stage tendering process (SQ and ITT).
The University of Warwick is not a Contracting Authority for the purposes of the Public Contracts Regulations 2015 (as amended) or the Procurement Act 2023 and associated Procurement Regulations 2024 (and as may be amended from time to time) and its procurement activities are not subject to the requirements set out therein or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Should the University advertise contracts in the Official Journal of the European Union, Find-A-Tender platform or other contract opportunity advertising site or platform, this is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.
Contracting authority
UNIVERSITY OF WARWICK
- Companies House: RC000678
University House, Kirby Corner Road
Coventry
CV4 8UW
United Kingdom
Contact name: Claire Donnelly
Telephone: 02476575108
Email: claire.e.donnelly@warwick.ac.uk
Website: https://warwick.ac.uk/
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government