Scope
Reference
SUSU01
Description
Tender for the Supply and Distribution of Amb,Chill,Froz,Dairy,Fresh Meat,F&V & Patient Meals to Surrey and Sussex NHS Trust
Lot 1. Lot 1 Ambient, Chilled & Frozen
Description
supply and distribution of Ambient, Chilled & Frozen products
Lot 2. Lot 2 Dairy
Description
Supply and Distribution of Dairy Products
Lot 3. Lot 3 Fruit & Vegetables
Description
Supply and distribution of Fruit & Vegetable Products
Lot 4. Lot 4 Fresh Meat
Description
Supply and Distribution of Fresh Meat Products
Contract 1. Lot 1 Ambient , Chilled and Frozen
Lots
Lot 1. Lot 1 Ambient, Chilled & Frozen
Supplier
Contract value
- £3,222,426 excluding VAT
- £3,331,461 including VAT
Above the relevant threshold
Award decision date
23 September 2025
Date assessment summaries were sent to tenderers
23 September 2025
Standstill period
- End: 3 October 2025
- 8 working days
Earliest date the contract will be signed
6 October 2025
Contract dates (estimated)
- 15 October 2025 to 14 October 2027
- Possible extension to 14 October 2028
- 3 years
Description of possible extension:
12 months
Main procurement category
Goods
CPV classifications
- 15000000 - Food, beverages, tobacco and related products
Contract locations
- UK - United Kingdom
Contract 2. Lot 2 Dairy
Lots
Lot 2. Lot 2 Dairy
Supplier
Contract value
- £598,704 excluding VAT
- £598,704 including VAT
Above the relevant threshold
Award decision date
23 September 2025
Date assessment summaries were sent to tenderers
23 September 2025
Standstill period
- End: 3 October 2025
- 8 working days
Earliest date the contract will be signed
6 October 2025
Contract dates (estimated)
- 15 October 2025 to 14 October 2027
- Possible extension to 14 October 2028
- 3 years
Description of possible extension:
12 months
Main procurement category
Goods
CPV classifications
- 15000000 - Food, beverages, tobacco and related products
Contract locations
- UK - United Kingdom
Contract 3. Lot 3 Fresh Produce
Lots
Lot 3. Lot 3 Fruit & Vegetables
Supplier
Contract value
- £574,704 excluding VAT
- £574,704 including VAT
Above the relevant threshold
Award decision date
23 September 2025
Date assessment summaries were sent to tenderers
23 September 2025
Standstill period
- End: 3 October 2025
- 8 working days
Earliest date the contract will be signed
6 October 2025
Contract dates (estimated)
- 15 October 2025 to 14 October 2027
- Possible extension to 14 October 2028
- 3 years
Description of possible extension:
12 months
Main procurement category
Goods
CPV classifications
- 15000000 - Food, beverages, tobacco and related products
Contract locations
- UK - United Kingdom
Contract 4. Lot 4 Fresh Meat
Lots
Lot 4. Lot 4 Fresh Meat
Supplier
Contract value
- £623,910 excluding VAT
- £623,910 including VAT
Above the relevant threshold
Award decision date
23 September 2025
Date assessment summaries were sent to tenderers
23 September 2025
Standstill period
- End: 3 October 2025
- 8 working days
Earliest date the contract will be signed
6 October 2025
Contract dates (estimated)
- 15 October 2025 to 14 October 2027
- Possible extension to 14 October 2028
- 3 years
Description of possible extension:
12 months
Main procurement category
Goods
CPV classifications
- 15000000 - Food, beverages, tobacco and related products
Contract locations
- UK - United Kingdom
Information about tenders
Lot 1. Lot 1 Ambient, Chilled & Frozen
- 5 tenders received
- 4 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Lot 2. Lot 2 Dairy
- 9 tenders received
- 9 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 8 suppliers unsuccessful (details included for contracts over £5 million)
Lot 3. Lot 3 Fruit & Vegetables
- 7 tenders received
- 7 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 6 suppliers unsuccessful (details included for contracts over £5 million)
Lot 4. Lot 4 Fresh Meat
- 9 tenders received
- 9 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 8 suppliers unsuccessful (details included for contracts over £5 million)
Lots that will not be awarded
Lot 5. Lot 5 IDDSI Meals
Description
Supply and Distribution of IDDSI Meals
CPV classifications
- 15000000 - Food, beverages, tobacco and related products
Date of decision not to award
3 September 2025
Lot 6. Lot 6 Patient Meals
Description
Supply and Distribution of Patient Meals
CPV classifications
- 15000000 - Food, beverages, tobacco and related products
Date of decision not to award
3 September 2025
Procedure
Procedure type
Open procedure
Suppliers
Brakes
- Public Procurement Organisation Number: PYDW-5326-VLZT
Enterprise House Eureka Business Park
Ashford
TN25 4AG
United Kingdom
Email: Stewart.Bell@sysco.com
Region: UKJ45 - Mid Kent
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 Ambient , Chilled and Frozen
Elite Fine Foods
- Companies House: 03224824
814 Leigh Road
Slough
SL1 4BD
United Kingdom
Region: UKJ11 - Berkshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Lot 2 Dairy
Fresh Connect
- Public Procurement Organisation Number: PPQT-1414-MCRV
Unit c Station Road
Betchworth
RH3 7BZ
United Kingdom
Email: tim@freshconnectuk.com
Region: UKJ26 - East Surrey
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 3. Lot 3 Fresh Produce
Middlesex Meat Company Ltd
- Public Procurement Organisation Number: PQMP-8346-HYRG
Units H & I 598 Atlas Road
Wembley
HA9 0TZ
United Kingdom
Email: david@middlesexmeat.co.uk
Region: UKI72 - Brent
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 4. Lot 4 Fresh Meat
Contracting authority
Surrey & Sussex Healthcare NHS Trust (Pelican)
- Public Procurement Organisation Number: PWMP-3726-YBVZ
East Surrey Hospital
as above
RH1 5RH
United Kingdom
Region: UKJ26 - East Surrey
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Avendra International
Summary of their role in this procurement: Tender and Contract Management
- Public Procurement Organisation Number: PRZL-8147-TNNW
Ascent 4
Farnborough
GU14 6XN
United Kingdom
Region: UKJ37 - North Hampshire