Scope
Reference
TRN-25-012
Description
The EA is seeking a supplier to manage and maintain EA's current bulk fuel tanks, pumps and Fuel Management System - Jigsaw Fuel Management - to remotely monitor and control the fuel dispensed from the existing diesel tanks and allow for 24/7 unmanned fuel dispensing at Transport Depots across Northern Ireland.
Contract dates (estimated)
- 12 November 2025 to 31 October 2029
- Possible extension to 31 October 2031
- 5 years, 11 months, 19 days
Main procurement category
Services
CPV classifications
- 42122180 - Fuel pumps
- 42124211 - Parts of fuel pumps
- 50511200 - Repair and maintenance services of gas pumps
Engagement
Engagement deadline
3 October 2025
Engagement process description
The EA is seeking a supplier to manage and maintain EA's current bulk fuel tanks, pumps and Fuel Management System - Jigsaw Fuel Management - to remotely monitor and control the fuel dispensed from the existing diesel tanks and allow for 24/7 unmanned fuel dispensing at Transport Depots across Northern Ireland.
The successful Supplier will also be required to provide the following requirements throughout the lifetime of the contract;
Provide maintenance and repair services for the EA's bulk fuel tanks and fuel pumps.
Provision of pump calibration services and repairs.
Maintenance of remote tank gauge system.
Supplier must be able to provide same day support response in the event of sytem or on site equipment failure.
Annual license fee to include all software upgrades and maintenance support for existing Jigsaw Fuel Management system
Ensure the fuel management system provides authorised use only of bulk fuel by fob control which can be attached to vehicle keys and individually linked to a vehicle.
Provide additional or replacement fobs compatable with existing system
Provide real time electronic monitoring and reporting of fuel levels and usage per vehicle via web portal.
at the EA's discretion to provide additional tanks, pumps and control systems for expansion of HVO usage (Carbon reduction).
The PME questionnaire is provided at the following link https://forms.office.com/e/Qv1VHGetWg
Interested participants should complete the questionnaire as soon as possible and by 3pm on Friday 3 October 2025 at the latest. If you have any other questions that you would wish to raise EA are happy to consider these also, such queries should be submitted following the declaration on the questionnaire.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
11 November 2025
Contracting authority
Education Authority
- Public Procurement Organisation Number: PPHJ-6982-JPXY
40 Academy Street
Belfast
BT1 2NQ
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland