Tender

Arden Multi Academy Trust - Grounds Maintenance

ARDEN MULTI ACADEMY TRUST

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-059108

Procurement identifier (OCID): ocds-h6vhtk-05a0b0

Published 24 September 2025, 10:04am

Scope

Reference

MPN-10341

Description

Trust is currently out to tender for the provision of a Grounds Maintenance service.

The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 13 April 2026.

The Contractor will be responsible for the provision of a grounds maintenance service for the Trust. This will consist of services for each school across all sites.

There is a combined total of 308,324m2 (entire school site square meterage) and 34,300m2 Building Footprint across all sites with approximately 6,000 pupils on roll.

TUPE/LGPS does not apply to this tender.

The Contractor will be responsible for the provision of skilled ground maintenance operatives providing an efficient and timely maintenance service.

Total value (estimated)

£500,000 excluding VAT
£600,000 including VAT

Above the relevant threshold

Contract dates (estimated)

13 April 2026 to 12 April 2029
Possible extension to 12 April 2031
5 years

Description of possible extension:

The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.

Main procurement category

Services

CPV classifications

77314000 - Grounds maintenance services

Contract locations

UKG3 - West Midlands

Submission

Enquiry deadline

1 October 2025, 5:00pm

Submission type

Requests to participate

Deadline for requests to participate

29 October 2025, 5:00pm

Submission address and any special instructions

Full details of how to submit are contained within the documents accompanying this tender.

https://in-tendhost.co.uk/minervapcs/aspx/Home

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

4 March 2026

Recurring procurement

Publication date of next tender notice (estimated): 25 September 2027

Award criteria

This table contains award criteria for this lot
Name	Description	Type	Weighting
Quality	Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.	Quality	70%
Price	Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.	Price	30%

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Duty to Consider Lots

As part of the initial project set up and approval stage of the tender process, Arden Multi Academy Trust discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. On the basis that Arden Multi Academy Trust considered that consistency of service provision, lack of resource for contract management and delivering value for money were best secured through one Trust-wide contract it was agreed that lots were not appropriate for this tender process.

Full details of the description of the process being used are contained within the documents accompanying this tender.

Stage 1 Conditions of participation with evaluation

Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.

Stage 2 Invitation to Tender with evaluation

Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:

Stage 3 Presentation Day

Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)

Stage 5 Publication of Contract Details Notice

Further details of the CFP can be found in the documentation accompanying this tender.

Documents

Associated tender documents

https://in-tendhost.co.uk/minervapcs/aspx/Home

All documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.

Contracting authority