Scope
Reference
001283
Description
YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the supply of outdoor furniture [for use primarily in the education market and local authority sectors. However private customers are also able to buy from YPO]. This Framework is designed to allow YPO to meet the needs of all public sector Contracting Authorities by establishing an agreement for Suppliers to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Supplier, but the Supplier delivers direct to the end customer.
Commercial tool
Establishes a framework
Total value (estimated)
- £3,333,333 excluding VAT
- £4,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2027
- Possible extension to 31 December 2029
- 4 years
Description of possible extension:
The Framework Agreement will cover the period from the 1st January 2026 to 31st December 2027 with one option to extend for an additional 24 months. The first decision to extend the Framework period will be taken by the end of September 2027 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1st January 2026 to 31st December 2029 (subject to an annual review, incorporating price re-establishment and KPI performance).
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid.
Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the Lot awarded within Outdoor Furniture.
Main procurement category
Goods
CPV classifications
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Contract locations
- UK - United Kingdom
Lot 1. 100% Recycled Plastic Outdoor Furniture
Description
This Lot is for the supply of 100% Recycled Plastic Outdoor Furniture on a direct basis whereby the customer will place the order with YPO, YPO will place the order with the supplier ad the supplier will deliver direct to the end user. YPO will not accept any MOQ's and orders may be for single items.
Lot value (estimated)
- £3,333,333 excluding VAT
- £4,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. 60-70% Recycled Plastic Outdoor Furniture
Description
This Lot is for the supply of 60-70% Recycled Plastic Outdoor Furniture on a direct basis whereby the customer places the order with YPO, YPO places the order with the supplier and the supplier delivers direct to the end user. YPO will not accept any MOQ's and orders may be for single items.
Lot value (estimated)
- £3,333,333 excluding VAT
- £4,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Wooden Outdoor Furniture
Description
This Lot is for the supply of Wooden Outdoor Furniture on a direct basis whereby the customer places the order with YPO, YPO places the order with the supplier and the supplier delivers direct to the end user. YPO will not accept any MOQ's and orders may be for single items.
Lot value (estimated)
- £3,333,333 excluding VAT
- £4,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
5.5%
Further information about fees
This tender will have the following rebates:
Marketing and Catalogue contribution - 3%
Retrospective Rebate - 2.5%
Framework operation description
A completed pricing appendix for a basket of goods will be required as part of suppliers submission and will be evaluated using the CIPFA % difference model.
This pricing is to be held for an Initial Period from January 2026 (the commencement date of this Contract) to March 2027. After this Initial Period, any amendments to price must be agreed with YPO in writing at least 45 days before any proposed implementation. Any price increases must be backed up with evidence to support the increase.
Suppliers will then be able to submit new pricing yearly for the following years catalogue.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Participation
Legal and financial capacity conditions of participation
Lot 1. 100% Recycled Plastic Outdoor Furniture
Lot 2. 60-70% Recycled Plastic Outdoor Furniture
Lot 3. Wooden Outdoor Furniture
Please refer to the procurement documents
Technical ability conditions of participation
Lot 1. 100% Recycled Plastic Outdoor Furniture
Lot 2. 60-70% Recycled Plastic Outdoor Furniture
Lot 3. Wooden Outdoor Furniture
Please refer to the procurement documents
Particular suitability
Lot 1. 100% Recycled Plastic Outdoor Furniture
Lot 2. 60-70% Recycled Plastic Outdoor Furniture
Lot 3. Wooden Outdoor Furniture
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
8 October 2025, 2:00pm
Tender submission deadline
23 October 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 23 September 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost | There will be one requirement in this criterion which will be to submit pricing on a basket of goods for evaluation |
Price | 50% |
| Social Value /Sustainability | There will be one requirement in this criterion which will be to answer a question around Social Value and Sustainability |
Quality | 20% |
| Quality | There will be one requirement in this criterion which will be to answer a question around product quality |
Quality | 15% |
| Delivery and Customer Service | There will be one requirement in this criterion which will be to answer a question around delivery and customer service |
Quality | 15% |
Other information
Payment terms
Please refer to the procurement documentation
Description of risks to contract performance
Please refer to the procurement documentation
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/register?ReadForm
Access to the Procurement Documents can be found at https://procontract.duenorth.com/register?ReadFor
Contracting authority
Yorkshire Purchasing Organisation
- Public Procurement Organisation Number: PMRV-4748-MNJV
41 Industrial Park
Wakefield
WF2 0XE
United Kingdom
Contact name: Amiee Price
Email: Amiee.price@ypo.co.uk
Region: UKE45 - Wakefield
Organisation type: Public authority - sub-central government