Scope
Reference
CO0103
Description
Essex County Council (The Authority) is awarding contract for a single cross departmental solution for managing planning responses, management of onsite activities through to adoption of new highway assets, including the management of developer contributions (S106), to ensure Essex County Council is supported by the best technology in its day-to-day operations and can deliver its statutory duties.
This contract is for an initial term of 5 years, following the initial term the contract will continue on a rolling basis until terminated subject to the Term and Termination clauses of the Terms and Conditions that were published at tender stage.
Contract 1
Supplier
Contract value
- £387,833.97 excluding VAT
- £465,400.76 including VAT
Above the relevant threshold
Award decision date
23 September 2025
Standstill period
- End: 2 October 2025
- 8 working days
Earliest date the contract will be signed
6 October 2025
Contract dates (estimated)
- 9 October 2025 to 8 October 2030
- 5 years
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Additional Services - Any decision to include Additional Services shall be subject to the mutual agreement of both parties based on the Authority's specifications and/or the Supplier's scope for such Additional Services but subject to the Authority's final and absolute decision to implement in accordance with the Additional Services Pricing requirements set out in the Pricing Matrix.
CPV classifications
- 30196000 - Planning systems
- 72260000 - Software-related services
Contract locations
- UKH - East of England
Procedure
Procedure type
Direct award
Supplier
DEF SOFTWARE LIMITED
- Companies House: 06813292
- Public Procurement Organisation Number: PXQN-2631-NPTR
Washington Business Centre
Sunderland
SR5 3NZ
United Kingdom
Email: enquiries@def.co.uk
Website: http://def.co.uk
Region: UKC23 - Sunderland
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Essex County Council
- Public Procurement Organisation Number: PWVM-4844-NRQH
County Hall, Market Road
Chelmsford
CM1 1QH
United Kingdom
Email: abbey.wellington@essex.gov.uk
Website: http://www.essex.gov.uk
Region: UKH36 - Heart of Essex
Organisation type: Public authority - sub-central government