Scope
Reference
1029NMNES
Description
Regular exposure to hand-arm vibration from using hand-held power tools or operating machinery can cause a range of conditions known as Hand Arm Vibration Syndrome (HAVS) which includes vibration white finger and Carpal Tunnel Syndrome (CTS). Under the Control of Vibration at Work Regulations 2005, Leicester City Council must assess and identify measures to eliminate or reduce risks from exposure to hand-arm vibration so that we can protect our employees from risks to their health. The Council currently has 100 HAV devices across three service areas. Each of the areas have a separate subscription. The Housing team also have 1 device used to monitor dust. The current solution will be unsupported from 31st December 2025, therefore any new solution must go live by the 1st January 2026. The Council would like to consolidate the contracts and explore providers who can offer devices, analytical software and if possible work with the existing devices.
Total value (estimated)
- £87,000 excluding VAT
- £105,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
The contract will Go Live on 1st January 2026, or any other date as agreed in writing between the parties, for an initial term of three years with the option to extend for up to a further one + one years, ending on 31st December 2030.
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UK - United Kingdom
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
1 October 2025, 5:00pm
Tender submission deadline
7 October 2025, 5:00pm
Submission address and any special instructions
The Tender must be submitted through the e-tendering portal (this may be submitted at any time prior to the closing time and date). Submission of electronic Tender should not be left to the last moment as it may take some time to upload your completed Tender. The server timestamps (GMT) Tenders when they are submitted. Tender submitted after the closing date and time of 09:00hrs, 7th October 2025 will not be considered.
https://procontract.due-north.com/Advert?advertId=fcc47e38-8098-f011-813a-005056b64545
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality = 70% |
Quality | 70.00% |
| Price | Price = 30% |
Price | 30.00% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Leicester City Council
- Public Procurement Organisation Number: PXRT-5737-VBQD
City Hall
Leicester
LE1 1FZ
United Kingdom
Email: nina.mistry2@leicester.gov.uk
Website: https://www.leicester.gov.uk
Region: UKF21 - Leicester
Organisation type: Public authority - sub-central government