Section one: Contracting authority
one.1) Name and addresses
Portmouth Hospitals University NHS Trust
Queen Alexandra Hospital Southwick Hill Road
Cosham
PO63LY
Contact
Rupert Hatch
Country
United Kingdom
Region code
UKJ31 - Portsmouth
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electronic Document and Records Management Solution (EDRMS)
Reference number
C313760
two.1.2) Main CPV code
- 48311000 - Document management software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Electronic Document and Records Management Solution, implementation and support for a core period of 3 years to 30/07/2028.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,200,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
two.2.4) Description of the procurement
Procurement and implementation of an Electronic Document and Records Management solution with estimated initial migration of 15 million documents / 3.75TB data.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Two optional extension periods of 12 months
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This is a direct award call-off through the London Procurement Partnership (LPP) Digital Document Solutions (DDS) framework.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
C313760
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 July 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Hyland UK Operations Limited
Maidenhead
SL6 1AF
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Companies House
04429260
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £3,200,000
Total value of the contract/lot: £3,200,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom