Scope
Reference
AM0012
Description
In 2024 Gloucester City Council undertook and completed a regulated Procurement, in accordance with The Public Contracts Regulation 2015,to procure a Managed Leisure Services supplier. The successful supplier's submission included a proposal, in response to the Councils requirements, for the provision of physical improvements to our Leisure Centres.
The successful tenderer cited their appointment of Clarkson Alliance Ltd (the Supplier), as their agent to project manage the capital improvement and energy efficiency works. This appointment was made in recognition of the established working partnership, including the delivery of over 50 leisure projects across the UK.
Accordingly, the Supplier supported their tender proposal, that included designs and schematics together with a plethora of other key documents. The tender evidenced their substantial knowledge of the required works, leisure centre development and revitalisation, and the Managed Leisure supplier's ways of working and associated values.
Since the award of the Managed Leisure Services Supplier it has been identified that it will be more cost effective to the Project for the Council to contract Clarkson Alliance to carry out the activities it was to perform for the Managed Leisure Supplier. The services to be provided to the Council includes
• assistance with the procurement of contractors and the professional team by the Council including the preparation of the scope of works/services and preparing the contracts
• undertaking the role of project management and supervisor under an NEC construction and engineering contract
Consequently, success of the project, in regard to maintaining and managing both the critical timescales and budget, requires the continued support and services of the Supplier, who are best placed to deliver and continue the work commissioned to date by our Managed Leisure supplier, noting that the Supplier has the associated, knowledge and intellectual property that is invaluable to the success of the project.
Contract 1. AM0012 - PM Services for Leisure Centre - Enhancements Works -
Supplier
Contract value
- £940,053 excluding VAT
- £1,128,063.60 including VAT
Above the relevant threshold
Earliest date the contract will be signed
29 September 2025
Contract dates (estimated)
- 30 September 2025 to 31 August 2026
- 11 months, 1 day
Main procurement category
Services
CPV classifications
- 71541000 - Construction project management services
Contract locations
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - intellectual property or exclusive rights
Gloucester City Council have published this Transparency Notice, in accordance with Section 41 Direct award in special cases, and the associated conditions in Schedule 5 (which are detailed below) of the Procurement Act 2023.
The information below verifies that Gloucester City Council have met the following conditions:-
Schedule 5: - The following conditions are met in relation to the public contract-
(a) due to a particular supplier having intellectual property rights or other exclusive rights, only that supplier can supply the goods, services or works required, and
(b) there are no reasonable alternatives to those goods, services or works.
In 2024 Gloucester City Council undertook and completed a regulated Procurement, in accordance with The Public Contracts Regulation 2015,to procure a Managed Leisure Services supplier. The successful supplier's submission included a proposal, in response to the Councils requirements, for the provision of physical improvements to our Leisure Centres.
The successful tenderer cited their appointment of Clarkson Alliance Ltd (the Supplier), as their agent to project manage the capital improvement and energy efficiency works. This appointment was made in recognition of the established working partnership, including the delivery of over 50 leisure projects across the UK.
Accordingly, the Supplier supported their tender proposal, that included designs and schematics together with a plethora of other key documents. The tender evidenced their substantial knowledge of the required works, leisure centre development and revitalisation, and the Managed Leisure supplier's ways of working and associated values.
Since the award of the Managed Leisure Services Supplier it has been identified that it will be more cost effective to the Project for the Council to contract Clarkson Alliance to carry out the activities it was to perform for the Managed Leisure Supplier. The services to be provided to the Council includes
• assistance with the procurement of contractors and the professional team by the Council including the preparation of the scope of works/services and preparing the contracts
• undertaking the role of project management and supervisor under an NEC construction and engineering contract
Consequently, success of the project, in regard to maintaining and managing both the critical timescales and budget, requires the continued support and services of the Supplier, who are best placed to deliver and continue the work commissioned to date by our Managed Leisure supplier, noting that the Supplier has the associated, knowledge and intellectual property that is invaluable to the success of the project.
A competitive procedure for these services, would require repeated designs and associated information that would not only be detrimental to the project's timescales, but impact public monies with activities needing to be replicated incurring further costs.
Therefore, there is no reasonable alternative to the provision of these services and Gloucester City Council are looking to appoint and enter into a contractual agreement with Clarkson Alliance Ltd, to fulfil and deliver the project goals, that will be of benefit to our residents.
Supplier
The Clarkson Alliance Ltd
- Companies House: 04667183
C6 Glyme Court, Oxford Village Office, Langford Lane,
Oxford
OX5 1LQ
United Kingdom
Email: Martin@clarksonalliance.com
Region: UKJ14 - Oxfordshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. AM0012 - PM Services for Leisure Centre - Enhancements Works -
Contracting authority
Gloucester City Council
- Public Procurement Organisation Number: PPNG-4413-GZXP
North Warehouse
Gloucester
GL1 2FB
United Kingdom
Contact name: Jayne Wilsdon
Email: Jayne.Wilsdon@gloucester.gov.uk
Website: https://www.gloucester.gov.uk/
Region: UKK13 - Gloucestershire
Organisation type: Public authority - sub-central government