Scope
Description
Ubico Ltd operates a network of depots and Household Waste Recycling Centres (HWRCs) across Gloucestershire. These sites utilise a wide range of plant and machinery, including static and mobile compactors, sorting lines, baling machines and associated equipment, all of which are critical to the effective delivery of waste management and recycling services. The reliability and safe operation of this equipment is essential to ensuring that services run smoothly, minimising downtime, and protecting both staff and service users.
Ubico has an in-house team of technicians who carry out routine servicing and day-to-day maintenance of the equipment. However, due to the specialist nature of certain tasks and the scale of operations across multiple sites, additional external support is required. The appointed supplier will provide specialist service and maintenance expertise to complement Ubico's internal resource, particularly in areas such as major repairs, electrical diagnostics, technical fault finding, hydraulic servicing, and software updates. The supplier will also be required to provide parts, cover for periods of staff absence, and emergency call out support to ensure continuity of service.
The contract will cover both planned preventative maintenance (PPM) and reactive works. This includes annual inspections, repairs to address breakdowns, refurbishment of equipment where required, and the timely supply and fitting of genuine parts to maximise equipment life and operational efficiency. In addition, the supplier will support Ubico by training internal technicians and operators, ensuring that high standards of operation, repair and safety compliance are maintained across all sites.
This procurement seeks to appoint a supplier who can work in partnership with Ubico to ensure that compactors, balers, sorting lines and associated equipment are maintained to the highest standard. The supplier will play a key role in minimising downtime, promoting value for money, and ensuring Ubico continues to deliver reliable, safe, and efficient waste and recycling services throughout Gloucestershire.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Cheltenham:-Rubbish-compactors./3S62AM7383
To respond to this opportunity, please click here:
Total value (estimated)
- £875,000 excluding VAT
- £1,050,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 8 December 2025 to 7 December 2028
- Possible extension to 7 December 2030
- 5 years
Description of possible extension:
2 x 12 month extension options
Main procurement category
Services
CPV classifications
- 39713300 - Rubbish compactors
- 43411000 - Sorting and screening machines
- 50000000 - Repair and maintenance services
- 50530000 - Repair and maintenance services of machinery
Contract locations
- UKK13 - Gloucestershire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
6 October 2025, 12:00pm
Tender submission deadline
20 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
14 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial Schedule | Price | 40% |
| Capability and Experience | Quality | 16% |
| Service Delivery & Technical Approach | Quality | 15% |
| Health and Safety | Quality | 10% |
| Contract Management & Performance | Quality | 9% |
| Social Value | Quality | 5% |
| Environmental Sustainability | Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Ubico Ltd
- Public Procurement Organisation Number: PPZT-4245-XXTP
Central Depot, Swindon Road, Gloucestershire
Cheltenham
GL51 9JZ
United Kingdom
Contact name: Marius Pruteanu
Email: marius.pruteanu@ubico.co.uk
Region: UKK13 - Gloucestershire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)