Scope
Reference
DN789447
Description
Bath and North East Somerset wishes to establish a single provider Contract for the provision of the ASC Memory Enhancement Support (MES) Services . The procurement is run in accordance with the Procurement Act 2023, Light Touch Regime (LTR) above-threshold, one stage tender.
The service provides a structured and person-centred community-based service for people who are living with dementia in B&NES. There will be 2 levels to the service, one for people with mild to moderate dementia and one which will have a higher ratio of staff and can support people with more complex dementia. The service will be welcoming in character, and the Provider will ensure that dementia-sensitive design principles for the environment are adhered to.
Total value (estimated)
- £1,100,000 excluding VAT
- £1,100,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 31 March 2033
- 7 years
Description of possible extension:
The contract is for an initial 5-year term. An additional, optional 2-year extension is available beyond the initial term. If the optional extension is taken the contract will expire on 31st March 2033. Any extension is at the Council's discretion and cannot be guaranteed.
Please note that the Contract Terms include a discretional uplift. The values at V.3 and V.20.3 have been uplifted to allow some headroom for any potential uplifts, which are not guaranteed.
Main procurement category
Services
CPV classifications
- 85322000 - Community action programme
Contract locations
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
13 October 2025, 11:59pm
Tender submission deadline
22 October 2025, 12:00pm
Submission address and any special instructions
https://procontract.due-north.com
Reference number: DN789447
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | See published Invitation to Tender (ITT) and supporting documentation. |
Quality | 60% |
| Contract Price | See published Invitation to Tender (ITT) and supporting documentation. |
Price | 30% |
| Social Value | See published Invitation to Tender (ITT) and supporting documentation. |
Quality | 10% |
Other information
Description of risks to contract performance
The Council has identified certain foreseeable but uncertain risks ("Known Unknowns") within the Tender, including but not limited to the following:
- changes in demand;
- adjustments to public sector funding;
- amendments to laws, regulations, or national policy (e.g., NICE, CQC, Care Act);
- technology failures or integration challenges;
- workforce shortages or recruitment issues;
- health inequality or access barriers; and
- emergencies or civil contingencies
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Justification for not publishing a preliminary market engagement notice
Market engagement commenced under the previous regime. A PIN was published under PCR15 and early market engagement commenced. The reference of the PIN is 20240911-000010
A Planned Procurement Notice (UK3) was published (2025/S 000-014132) and a final engagement session was held, confirming the Council's intentions.
Documents
Associated tender documents
https://procontract.due-north.com/Procurer/Advert/View?advertId=0edf4728-2d92-f011-813a-005056b64545&fromAdvertEvent=True
Contracting authority
Bath & North East Somerset Council
- Public Procurement Organisation Number: PLVH-3287-JWJV
The Guildhall
Bath
BA1 5AW
United Kingdom
Email: procurement@bathnes.gov.uk
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government