Scope
Description
The Natural History Museum intends to procure a contractor to install 8x new security key cabinets across the NHM sites at South Kensington and Wandsworth. The scope of works will include the removal of 7x existing cabinets, design, supply and installation of 8x new cabinets, and arranging for the transfer of all keys and data from the old system to the new system. All works must be completed by February 2026.
In order to participate in the tender exercise for Security Key Cabinets Replacement, an NDA must be signed by an appropriate representative of the tendering company and returned to the Museum for countersignature. Once the NDA has been completed by both parties, it will be sent to tenderers for record keeping. The tenderer will then be added to the Tenderbox stage, where the tender documents will be made available.
To access the NDA, please use the following link: https://www.delta-esourcing.com/respond/WSN7FFMN27
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=981752223
Total value (estimated)
- £220,000 excluding VAT
- £264,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 24 November 2025 to 27 February 2026
- 3 months, 4 days
Main procurement category
Goods
CPV classifications
- 35120000 - Surveillance and security systems and devices
- 35121000 - Security equipment
- 42961100 - Access control system
- 44520000 - Locks, keys and hinges
- 44521110 - Door locks
- 44522200 - Keys
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 October 2025, 12:00pm
Tender submission deadline
27 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
10 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Experience, Methodology, System transfer and handover, Ongoing maintenance and support, Resourcing, Sustainability | Quality | 60% |
| Cost | Price | 30% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
The Natural History Museum
- Public Procurement Organisation Number: PJBJ-4723-MZPX
Cromwell Road
London
SW7 5BD
United Kingdom
Contact name: Vicky Lee
Email: v.lee@nhm.ac.uk
Region: UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Organisation type: Public authority - sub-central government