Scope
Description
The school is seeking to appoint a cleaning contractor to deliver a general school cleaning service .
The school have identified the following areas as their key objectives for consideration when selecting their chosen service provider.
A service provider who will: (in no particular order)
• Provide a top-quality cleaning service to the pupils, staff, and visitors of Eastbury Community School.
• Provide an exceptional value for money and cost-effective cleaning service that is thoroughly robust and measurable.
• Being aware of the nature of working in a school environment and the safeguarding challenges/requirements therein.
• Provide a strong cleaning management team at school to manage the services with good consistent support for the team on site.
• Provide robust and compliant policies and procedures.
Contract 1
Supplier
Contract value
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Award decision date
18 September 2025
Date assessment summaries were sent to tenderers
19 September 2025
Standstill period
- End: 30 September 2025
- 8 working days
Earliest date the contract will be signed
31 October 2025
Contract dates (estimated)
- 1 November 2025 to 31 October 2028
- Possible extension to 31 October 2030
- 5 years
Description of possible extension:
There will be two x 12 month extensions available, which will be available should the performance of the contractor be deemed to be satisfactory during the preceding periods
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKI52 - Barking & Dagenham and Havering
Information about tenders
- 4 tenders received
- 3 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Supplier
KGB CLEANING SOUTH WEST LIMITED
- Companies House: 06941723
- Public Procurement Organisation Number: PTYG-3883-YQQN
Innovation Centre, 99 Park Drive, Milton Park
Abingdon
OX14 4RY
United Kingdom
Email: commercialteam@kgbsouthwest.com
Website: http://www.kgbsouthwest.com
Region: UKJ14 - Oxfordshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Eastbury Community School
- UK Register of Learning Providers (UKPRN number): 10002139
- Public Procurement Organisation Number: PBLM-9592-CTGQ
Hulse Avenue
Barking
IG11 9UW
United Kingdom
Email: Finance@eastburyschool.co.uk
Region: UKI52 - Barking & Dagenham and Havering
Organisation type: Public authority - sub-central government