Scope
Reference
ID 6120389
Description
Belfast Regeneration Directorate (BRD), within the Department for Communities (DfC) is responsible for tackling deprivation and disadvantage in a way which is inclusive and responsive to community needs and its aim is to create sustainable communities.
DfC currently owns approximately 70 acres of land in Poleglass which was surplus to requirements following the Poleglass housing development scheme in the 1980s. There are almost 2,000 houses in Poleglass and the level of private ownership is very low. Poleglass lies within the Colin Neighbourhood Area of West Belfast and is within 10% of the most disadvantaged wards in Northern Ireland. The area suffers from a wide range of socio-economic problems and a lack of community infrastructure which has contributed to a varied range of anti-social activity involving misuse of DfC land.
To ensure that the Department for Communities (DfC) land at Poleglass is maintained effectively and to the highest standard and to demonstrate best practice in meeting all Government legislation, health and safety and sustainable practices, DfC currently have a contract with The Conservation Volunteers (TCV) for the provision of a Grounds Maintenance Service. This contract will expire on 31 Jan 2026 and the Dept. is seeking to tender for a new contract from 01 Feb 2026 for a period of 3 years with optional extension of 1 year. DfC reserves the right to review its operational responsibilities as changes to the area arise. The Contractor shall be fully consulted on the potential impact to its duties and responsibilities under the Contract.
The area is approximately 70 acres and is located entirely in the Poleglass area which is sited in the Belfast City Council area. The specific areas included are: -
Laurel Glen
Stewartstown Glen
Bogstown Glen
Old Colin Woodland
Land adjacent to St. Kieran's Primary School
Land adjacent to Good Shepherd Primary School
Total value (estimated)
- £528,000 excluding VAT
- £660,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 January 2030
- 4 years
Description of possible extension:
Following the initial contract period, there is a potential extension period of 1 year.
Optional extension periods will be subject to review and satisfactory performance
assessment by the Contracting Authority.
Main procurement category
Services
CPV classifications
- 77310000 - Planting and maintenance services of green areas
- 77314000 - Grounds maintenance services
- 77300000 - Horticultural services
- 77312000 - Weed-clearance services
- 77313000 - Parks maintenance services
- 77314100 - Grassing services
- 43325100 - Grounds-maintenance equipment
- 43300000 - Construction machinery and equipment
Contract locations
- UKN - Northern Ireland
Participation
Legal and financial capacity conditions of participation
As per Tender documentation
Technical ability conditions of participation
As per Tender documentation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
10 October 2025, 3:00pm
Tender submission deadline
21 October 2025, 3:00pm
Submission address and any special instructions
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 February 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Qualitative Criteria | As per Tender documentation |
Quality | 50% |
| Quantitative Criteria | As per Tender documentation |
Price | 50% |
Other information
Payment terms
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated
contract value. This value reflects the potential scale of the contract and takes into account
potential optional extension periods and the uptake of potential optional services as detailed
in the tender documents. This figure does not however take into account the application of
indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor
the contracting Authority can provide any guarantee as to the level of business under this
contract. The Contracting Authority does not bind itself to accept the lowest or any tender.
Suppliers remain responsible for all costs and expenses incurred by them or by any third
party acting under instructions from the Supplier in connection with taking part in this
procurement process regardless of whether such costs arise as a consequence, directly or
indirectly of any amendments made to the procurement documents by the Contracting
Authority at any time. No legally binding contract shall arise (and a Supplier shall have no
legitimate expectation that a contract will be entered into) until such time as entry into the
Contract has been confirmed by the Contracting Authority.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Department for Communities
- Public Procurement Organisation Number: PXMQ-4585-LJVM
Level 8 Causeway Exchange, 1-7 Bedford Street
Belfast
BT2 7EG
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
- Public Procurement Organisation Number: PVWG-8426-YWXV
303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast