Scope
Reference
SM-08-25-PHY-ACF-HELIUMLIQ-ML
Description
The University of Warwick has a requirement to purchase a helium liquefier and helium gas recovery system. Please refer to the tender documentation for full specification. There are two lots: Lot 1 - A helium liquefaction system and Lot 2 - A helium gas recovery system.
Please refer to http://in-tendhost.co.uk/universityofwarwick for further information. You will be able to download the full tender documents from this site. Any queries in relation to this requirement should be directed to the University of Warwick via the correspondence functionality of the In-tend system. Failure to do so may result in queries being excluded from the procedure.
The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) or the Procurement Act 2023 and associated Procurement Regulations 2024 (and as may be amended from time to time) and its procurement activities are not subject to the requirements set out therein or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Should the University advertise contracts in the Official Journal of the European Union, Find-A-Tender platform or other contract opportunity advertising site or platform, this is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.
Total value (estimated)
- £1,700,000 excluding VAT
- £2,040,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 19 December 2025 to 18 December 2026
- 1 year
Main procurement category
Goods
CPV classifications
- 31161200 - Gas cooling systems
- 38000000 - Laboratory, optical and precision equipments (excl. glasses)
- 42123000 - Compressors
- 42511200 - Machinery for liquefying air or other gases
Lot 1. Lot 1 - A helium liquefication system
Description
Helium liquefier including helium gas dryer and gas purifier with liquid nitrogen pre-cool option capable of liquefying a minimum of 20 litres of liquid helium per hour.
System should also include liquefier controller, screw compressor, oil removal system, buffer tank, helium storage dewar and transfer line from coldbox to storage dewar.
Lot value (estimated)
- £1,600,000 excluding VAT
- £1,920,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - Helium Gas Recovery System
Description
Helium gas recovery system to include helium recovery compressor, helium gas bag, bottles for storage of gas at 300 bar and high pressure gas distribution panel. Please see tender documents for full specification.
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Lot 1 - A helium liquefication system
Lot 2. Lot 2 - Helium Gas Recovery System
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 October 2025, 12:00pm
Tender submission deadline
20 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 November 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Please see tender documentation for full details |
Price |
Weighting description
Please see tender documentation for full details
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
UNIVERSITY OF WARWICK
- Companies House: RC000678
University House, Kirby Corner Road
Coventry
CV4 8UW
United Kingdom
Email: Procurement@warwick.ac.uk
Website: https://warwick.ac.uk/
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government