Contract

Planned & Reactive Maintenance, Inspection, Testing & Certification of Catering & Refrigeration Equipment

  • ROOFTOP HOUSING GROUP LIMITED

UK7: Contract details notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-058206

Procurement identifier (OCID): ocds-h6vhtk-059e53

Published 19 September 2025, 3:36pm



Scope

Reference

(RHA_Catering_Maint)

Description

Rooftop Housing Association Limited have awarded a contract to Swift Maintenance Services (1973) Limited to provide annual services for planned and reactive maintenance, inspection, testing, condition reporting and certification of commercial catering and refrigeration equipment. The total committed contract value per annum for the provision of services under this contract is £3,673.50 for PPM. Reactive call outs estimated at an annual value of £30,000 (incl. VAT) are chargeable at pre-agreed rates and are not subject to a committed contractual spend. This contract does not cover breakdowns between services due to failure of any component of the equipment serviced and such breakdowns and all materials and spare parts fitted will be extra to the contract.

Contract was procured via a Request for Quotes -tenders requested via email from a closed group of local, pre-selected suppliers. Contract period is two years and allows for the option to extend the contract for a further period of two years, subject to satisfactory performance by the supplier, at the sole discretion of Rooftop Housing Association.

If you have any questions regarding this award, please email procurement@rooftopgroup.org


Contract 1. Planned & Reactive Maintenance, Inspection, Testing & Certification of Catering & Refrigeration Equipment

Supplier

Contract value

  • £134,694 including VAT

Below the relevant threshold

Date signed

1 September 2025

Contract dates

  • 1 September 2025 to 31 August 2027
  • Possible extension to 31 August 2029
  • 4 years

Description of possible extension:

Contract period is two years and allows for the option to extend the contract for a further period of two years, subject to satisfactory performance by the supplier, at the sole discretion of Rooftop Housing Association.

Main procurement category

Services

CPV classifications

  • 50710000 - Repair and maintenance services of electrical and mechanical building installations

Contract locations

  • UKC - North East (England)
  • UKD - North West (England)
  • UKE - Yorkshire and the Humber
  • UKF - East Midlands (England)
  • UKG - West Midlands (England)
  • UKH - East of England
  • UKI - London
  • UKJ - South East (England)
  • UKK - South West (England)

Procedure

Procedure type

Below threshold - limited competition


Supplier

Swift Maintenance Services (1973) Limited

  • Companies House: 07649586

Unit 2, Albert Street

Wednesbury

WS10 7EW

United Kingdom

Region: UKG37 - Sandwell

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Contract 1. Planned & Reactive Maintenance, Inspection, Testing & Certification of Catering & Refrigeration Equipment


Contracting authority

ROOFTOP HOUSING GROUP LIMITED

  • Public Procurement Organisation Number: PBQV-3369-YRQH
  • Companies House: IP29661R

70 High Street

Evesham

WR11 4YD

United Kingdom

Telephone: +441386420800

Email: procurement@rooftopgroup.org

Region: UKG12 - Worcestershire

Organisation type: Public authority - sub-central government