Scope
Reference
(RHA_Catering_Maint)
Description
Rooftop Housing Association Limited have awarded a contract to Swift Maintenance Services (1973) Limited to provide annual services for planned and reactive maintenance, inspection, testing, condition reporting and certification of commercial catering and refrigeration equipment. The total committed contract value per annum for the provision of services under this contract is £3,673.50 for PPM. Reactive call outs estimated at an annual value of £30,000 (incl. VAT) are chargeable at pre-agreed rates and are not subject to a committed contractual spend. This contract does not cover breakdowns between services due to failure of any component of the equipment serviced and such breakdowns and all materials and spare parts fitted will be extra to the contract.
Contract was procured via a Request for Quotes -tenders requested via email from a closed group of local, pre-selected suppliers. Contract period is two years and allows for the option to extend the contract for a further period of two years, subject to satisfactory performance by the supplier, at the sole discretion of Rooftop Housing Association.
If you have any questions regarding this award, please email procurement@rooftopgroup.org
Contract 1. Planned & Reactive Maintenance, Inspection, Testing & Certification of Catering & Refrigeration Equipment
Supplier
Contract value
- £134,694 including VAT
Below the relevant threshold
Date signed
1 September 2025
Contract dates
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2029
- 4 years
Description of possible extension:
Contract period is two years and allows for the option to extend the contract for a further period of two years, subject to satisfactory performance by the supplier, at the sole discretion of Rooftop Housing Association.
Main procurement category
Services
CPV classifications
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Procedure
Procedure type
Below threshold - limited competition
Supplier
Swift Maintenance Services (1973) Limited
- Companies House: 07649586
Unit 2, Albert Street
Wednesbury
WS10 7EW
United Kingdom
Email: lindsey.mcleod@swiftmain.co.uk
Website: https://www.swift-maintenance.com/
Region: UKG37 - Sandwell
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Planned & Reactive Maintenance, Inspection, Testing & Certification of Catering & Refrigeration Equipment
Contracting authority
ROOFTOP HOUSING GROUP LIMITED
- Public Procurement Organisation Number: PBQV-3369-YRQH
- Companies House: IP29661R
70 High Street
Evesham
WR11 4YD
United Kingdom
Telephone: +441386420800
Email: procurement@rooftopgroup.org
Region: UKG12 - Worcestershire
Organisation type: Public authority - sub-central government