Scope
Reference
WAR - 0001
Description
Warwickshire County Council (the Council) is looking for a lead, or sole provider with expertise in delivering services that support children and young people and their families and carers with their emotional wellbeing and mental health. This service is partly funded by Coventry and Warwickshire ICB. The Council will award one contract for the delivery of this service.
The Council would like the lead, or sole provider to be collaborative in their approach and willing to either subcontract or work in partnership with local organisations and other services across the wider mental wellbeing system to develop the service in a Thrive way of thinking.
The service is required to support children and young people from ages 0-18 years old or those up to 25 with SEND (who have an Education, Health Care Plan - EHCP) with their mental health and wellbeing.
The service will offer advice, guidance, consultation and training in mental health issues to families, carers and professionals working with children and young people. It will undertake work to help prevent mental health issues escalating or occurring in the first place.
The service will also provide a range of low to moderate level interventions to support children and young people with their mental health incorporating:
• A universal offer for children and young people up to the age of 18. (25 with SEND and who have an EHCP)
• Children and young people in Warwickshire only
• The 'getting advice and getting help' part of the Thrive model
• Being primarily focused on early intervention and prevention
• Support for professionals and parents/carers to support children and young people.
• advice guidance and signposting
• Support for children requiring mild to moderate levels of intervention
• Being delivered across the whole of Warwickshire and provide community drop ins.
The service will be delivered in the community in accessible settings to children and their families. It will be delivered at different times of the day, evenings and weekends to suit children and their families. The service should deliver in at least the following five areas:
• Stratford Upon Avon
• Rugby
• Nuneaton and Bedworth
• North Warwickshire
• Warwick
Total value (estimated)
- £6,750,000 excluding VAT
- £8,100,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2035
- 9 years
Description of possible extension:
The initial contract term will be for 3 years however the Council reserves the right to extend the contract by 2 further periods of up to 36 months at a time (72 months being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant.
Options
The right to additional purchases while the contract is valid.
Contract risks and potential development as detailed in the tender documents.
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
- 98000000 - Other community, social and personal services
Contract locations
- UKG13 - Warwickshire
Participation
Legal and financial capacity conditions of participation
All as detailed in the tender documents
Technical ability conditions of participation
All as detailed in the tender documents
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
17 October 2025, 5:00pm
Submission type
Tenders
Tender submission deadline
27 October 2025, 12:00pm
Submission address and any special instructions
Warwickshire County Council will be using its e-tendering system (In-Tend Warwickshire County Council) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for the portal is:
https://in-tendhost.co.uk/warwickshirecc/aspx/Home
Registration and use of our portal is free. When registering you will be re-directed to the In-Tend sell2midlands site. If you already registered and have issues logging in then you may need to re-set your password. You will need to select "Log in to portal" next to Warwickshire County Council.
All correspondence or clarifications relating to this procurement must be via the portals' correspondence function. If you are having trouble registering with the portal, please email us at: procurement@warwickshire.gov.uk
Providers must register on In-Tend and log in to our portal to express an interest in this project and to be able to correspond with us about this procurement.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 January 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Applicants must also pass the mandatory criteria to pass this stage. |
Quality | 80% |
| Cost | Applicants must also submit a price equal to or below the maximum annual contract value to pass this stage . |
Cost | 20% |
Other information
Description of risks to contract performance
The satisfactory performance of the contract may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded:
The changing needs and requirements of the Council and the changing demands placed on the Council by its customers.
Increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered
The current financial envelope may not be enough to deliver all the service aspirations as set out by children and young people and stakeholders in the engagement work and to meet current or future demand for services. The rising demand for services, along with projected future increases, may present financial pressure on organisations. The ability to manage these pressures will need to be demonstrated and considered as part of the tendering process.
Changes arising from the Local Government Reorganisation
Changes in legislation or national guidance
The NHS is moving towards a new operating model which includes the rationalisation of Integrated Care Boards (ICB). This will involve fundamental changes to the manner in which ICBs are organised, structured and funded. The intention is for the Coventry and Warwickshire ICB to develop a strategic alliance with Hereford and Worcester. The implications of what this means for WCC are currently unclear, however there is a risk to any Joint Commissioning arrangements, if appropriate agreements between the organisations are not in place to govern how services are funded and commissioned.
The identification of additional service recipients, not originally captured by the scope of the contract
Opportunities offered by emerging/new technologies.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Light touch
Competitive flexible procedure description
The procedure will be conducted in 7 stages:
Conditions of participation; Mandatory questions; Cost; Quality; Interview; Award Stage; Tie break (if required).
Applicants may be excluded at these stages as further detailed in the Invitation to Tender documents.
Documents
Associated tender documents
https://in-tendhost.co.uk/warwickshirecc/aspx/Home
See submission details
Contracting authority
Warwickshire County Council
- Public Procurement Organisation Number: PDTN-5446-NMXW
Shire Hall
Warwick
CV34 4SA
United Kingdom
Email: procurement@warwickshire.gov.uk
Website: http://www.warwickshire.gov.uk
Region: UKG13 - Warwickshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS COVENTRY AND WARWICKSHIRE INTEGRATED CARE BOARD
Summary of their role in this procurement: Funding contribution and assessment of tenders
- NHS Organisation Data Service: QWU
- Public Procurement Organisation Number: PBZT-7637-QJTP
Shire Hall
Warwick
CV34 4RL
United Kingdom
Email: marie.west5@nhs.net
Region: UKG13 - Warwickshire