Scope
Description
BACKGROUND
This Preliminary Market Engagement Notice is to advise prospective suppliers of the upcoming tender for the Life Extension of up to 25 trams owned by the South Yorkshire Mayoral Combined Authority (SYMCA). The aim of the exercise is to provide early information and gain feedback to help inform the proposed procurement and contracting strategy.
MARKET ENGAGEMENT EVENT
This document is in advance of any procurement competition with the aim of informing the market of the current requirements, scope, and timescales for the repairs. Following receipt of registration of interest (details below) interested parties will receive an information pack allowing them to review the scope of the procurement and to enable them to consider their tendering strategy, prior to receipt of the Invitation to Tender Documents.
Please register your interest for the event by sending a message by email to Susan Rimmer (Contact details below) including the name and contact details for the primary point of contact within your organisation.
Upon registration additional details, including a summary of the project, will be issued to you providing an opportunity to provide feedback on the scope. Upon receipt of any feedback, each of the interested parties will be invited to a Teams meeting to discuss responses, this will be held at individual company level, therefore when responding please provide a list of preferred attendees and availability between 20th and 24th October 2025.
IMPORTANT
Interested parties will not be prejudiced by any response or failure to attend the market engagement event and response to this notice does not guarantee any invitation to participate in any future public procurement process that SYMCA may conduct.
At this stage, this is purely a market engagement exercise. Any subsequent procurement will be advertised separately and all organisations wishing to participate must respond to the contract notice advertising the procurement when this is published. The responses received during the market analysis exercise will not be considered as part of any future bid response. The procurement remains subject to approval.
This notice does not constitute a call for competition to procure any services for SYMCA and SYMCA is not bound to accept any proposals offered. SYMCA is not liable for any costs, fees or expenses incurred by any party participating in the market engagement event. Any procurement of any services by SYMCA in due course will be carried out strictly in accordance with the provisions of the Public Contracts Regulations 2015.
SYMCA does not intend to be bound by any information at this stage and makes no commitment to incorporate any recommendations or suggestions within the final procurement documents.
Contract dates (estimated)
- 1 May 2026 to 24 December 2027
- 1 year, 7 months, 24 days
Main procurement category
Services
CPV classifications
- 34622100 - Tramway passenger coaches
- 50200000 - Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
Contract locations
- UKE32 - Sheffield
Engagement
Engagement deadline
3 October 2025
Engagement process description
Please email susan.rimmer@southyorkshire-ca.gov.uk for further details
Submission
Publication date of tender notice (estimated)
14 November 2025
Contracting authority
South Yorkshire Mayoral Combined Authority
- Public Procurement Organisation Number: PDBT-6675-QXPN
11 Broad Street West
Sheffield
S1 2BQ
United Kingdom
Contact name: David Nichols
Region: UKE32 - Sheffield
Organisation type: Public authority - sub-central government