Scope
Reference
DN790954
Description
Cambridgeshire County Council is seeking to procure a Learning Management System (LMS) with integrated event booking functionality to replace separate legacy systems currently used across the organisation. This initiative is driven by the need to modernise our learning infrastructure, streamline operations, and improve the user experience for internal staff, external professionals, and members of the public.
The Council wishes to introduce an LMS that supports a wide range of learning formats, including eLearning, digital classrooms, and in-person training. It should offer robust reporting capabilities to meet governance requirements and provide evidence to support inspection frameworks including Ofsted and CQC.
Additionally, the system must accommodate a diverse user base, including approximately 4,800 employees, 8,000 external professionals, and over 10,000 citizens and residents, with flexible licensing and payment processing options.
Total value (estimated)
- £381,000 excluding VAT
- £457,200 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 March 2030
- Possible extension to 31 March 2032
- 6 years, 2 months
Description of possible extension:
Two extensions periods of 12 months duration each .
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 72260000 - Software-related services
- 80500000 - Training services
Contract locations
- UKH12 - Cambridgeshire CC
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
6 October 2025, 4:00pm
Submission type
Tenders
Tender submission deadline
17 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
6 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 50% |
| Quality | Quality | 40% |
| Supplier Demonstration | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Bidders who pass the Conditions of Participation and achieve the minimum quality threshold of 60% of available Quality marks will be invited to demonstrate their proposed Learning Management System solution, and proceed to price evaluation.
Justification for not publishing a preliminary market engagement notice
Preliminary market engagement was carried out prior to the commencement of the PA2023 regulations. This was advertised on Contracts Finder: https://www.contractsfinder.service.gov.uk/Notice/46877c2d-354c-4789-80d5-716da71f6f2f
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=f7b59e1c-9194-f011-813a-005056b64545&fromProjectDashboard=True
Contracting authority
Cambridgeshire County Council
- Public Procurement Organisation Number: PJVB-3262-VGVJ
New Shire Hall, Emery Crescent, Enterprise Campus, Alconbury Weald
Huntingdon
PE28 4YE
United Kingdom
Contact name: Chris Nunn
Email: chris.nunn@cambridgeshire.gov.uk
Website: https://www.cambridgeshire.gov.uk/
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government